Job Details

Coordinator - Theater & Dance

Position Number: 6569214
Location: El Paso, TX
Position Type: Fine and Applied Arts - Theatre and Dance

Coordinator - Theater & Dance

Job ID: 14023
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: Regular

About UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

About the Department

The Department of Theatre and Dance at The University of Texas at El Paso is a vibrant community of artists and scholars engaged in teaching, creative practice, and research. The department produces more than 20 shows each year, ranging from mainstage productions to touring performances and special projects. With a strong commitment to the performing arts, the department plays a vital role in enriching the cultural life of El Paso and the surrounding region.

Position Information

Hiring Department: Department of Theatre and Dance

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Non-exempt

Earliest Start Date: 10/01/2025.

Salary: $34,520 annually.

Required Application Materials:

Resume
Cover Letter
List of three references

Incomplete applications will not be considered.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Summary: Under moderate supervision, provides coordinating services, keeps official records, and executes administrative polices determined by or in conjunction with other officials, within area of assigned responsibility.

Essential Functions

Provides administrative support to the Department of Theatre and Dance by managing all aspects of office operations: front-desk supervision, processing of expenses and invoices, tending to walk-in guests and queries, etc.

Greets and assists guests. Screens calls and responds to or routes inquiries from external or internal sources with appropriate correspondence or other messaging.

Supervises student-staff by assigning duties, handling onboarding for student employees at the Dinner Theatre, reviewing timecards for payroll runs, and coordinating student availability for office staffing and for college special events.

Oversees the recruitment, scheduling, and supervision of ushers during production runs, ensuring they are trained, assigned to appropriate duties, and prepared to provide a welcoming and organized experience for patrons.

Schedules and coordinates meetings, travel, and other group activities. Manages expense reporting, invoicing, office supply inventory and needs, or other routine processes.

Oversee all items relating to ticket sales, reservations, ticketing, and front-of-house operations.

Prepares memorandums, reports, and purchase requisitions; and gets necessary document approvals. Composes, prepares, and proofreads confidential correspondence, reports, and other complex documents, files correspondence and other records.

Coordinates advertising and design for the Dinner Theatre through printed materials and social media/online platforms.

Manages calendars and independently schedules appointments.

Acts as a liaison for management by effectively interacting with faculty and campus personnel.

May process personnel action paperwork in conjunction with established organizational policies and procedures.

Processes various types of requests through PeopleSoft, purchasing software, and other university systems; ensures timely payment for vouchers, purchase orders, and/or reimbursements. Oversees payments to internal and external vendors and tracks work orders across various campus offices (business, facilities, etc.).

Reconciles procurement cards and Dinner Theatre cost centers monthly

Outlines and explains university procedures and policies to supervisory workers, and monitors compliance. Maintains files, internal databases, and archives of relevant records.

Arranges programs, events, trainings, and meetings by coordinating with facilities, catering, issuing information or invitations, coordinating speakers, and controlling event budget, and assisting with auditions in collaboration with show directors.

Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies office staff when requested.

Maintains a high degree of confidentiality on all sensitive information this position is privy to.

Possesses knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Performs other duties as assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's Degree.

and

Experience: None. Equivalent combination of education and experience may be considered.

Preferred Qualifications:

Bachelor's degree and 5 years related experience in an office or university office setting.

Previous experience in guest relations

Previous experience in theatre, performing arts administration, or a related creative field, with familiarity in production support, front-of-house operations, or promotional activities, is preferred.

Applicants Should Demonstrate

Strong attention to detail and accuracy in completing tasks.

The ability to prioritize responsibilities, handle multiple projects simultaneously, and adapt to shifting deadlines.

A collaborative, team-oriented approach with a commitment to supporting colleagues and contributing to a positive work environment.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=14023&PostingSeq=1