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Administrative Assistant Intermediate
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Position Number: 1512768
Location: Ann Arbor, MI
Position Type: Secretary and Administrative Assistants

Administrative Assistant Intermediate

Job Opening ID: 174487
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: School Dentistry
Department: DENT Ortho/Peds Dentistry
Posting Begin/End Date: 6/25/2019 7/09/2019
Salary: $36,000.00 $43,000.00
Paid Time Off:
Career Interest: Administration

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: -Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. -Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Responsibilities*
Act as the primary support person to the Dept Chair in respect to her calendar, P-Card and travel. Act as the primary support to the Program and Clinic Directors for the Orthodontics program. Provide support and coordination to all Orthodontic full time and part time faculty members. Assist with all aspects of the Orthodontic Program. Assist the Department Manager with faculty recruitment in the scheduling and coordination of visits to the SOD. Reconcile faculty expense reports for their PCards in the Concur system. Maintain tracking of faculty time away. Write, type and distribute correspondences for the orthodontic program as requested.Act as a liaison with the School of Dentistry's and University's Finance/Accounting and Procurement. Create purchase orders for specialized departmental items, process non-PO vouchers and reconcile PCard expenditures for Orthodontic faculty. Process faculty membership dues renewal. Process cash receipts for non-gift checks/cash received. Create and run ad hoc reports in the financial system, tailored specific to the Department Manager, Chair or faculty members need.Handle and process graduate student applications (using PASS), schedule interviews (and related events requiring hosting functions for Orthodontic resident interviews) and inform accepted students. Handle special events including, but not limited to, Orthodontic graduation, student thesis defenses and special speakers/visitors. Gather and coordinate all the resident's schedules for each term/semester, update their calendars and book rooms as needed. Process all travel reimbursements for Orthodontic residents for their five (5) meetings per year. Provide new residents their credentialing packet for completion.

Required Qualifications*
Two or more years of previous administrative experience. Experience working in an academic office supporting a faculty, staff and residents/students. Excellent computer skills. Excellent communication skills. Excellent organizational skills. Excellent attention to detail. Excellent ability to multi-task in a busy, fast-paced environment. Excellent attendance record.

Desired Qualifications*
Computer experience and Google Suite (Google docs, Google sheets and Google calendar). Knowledge/experience in M-Pathways procurement (P-Card reconciliation, Marketsite ordering, purchase orders, running M-Reports, etc.). Previous Dental School experience.

Work Locations
This posiiton is located in the School of Dentistry at 1011 N University Ave

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

To apply, visit http://careers.umich.edu/job_detail/174487/administrative_assistant_intermediate