Job Details

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Gavilan College
  • Position Number: 1190478
  • Location: Gilroy, CA
  • Position Type: Academic Advising


Curriculum Specialist Office of Academic Affairs
Gavilan College


POSTING CLOSING DATE: Monday April 9, 2018

Full-Time Permanent 12 month Position (1.0 FTE)
40 hours per week plus full benefits
$27.17 to $33.03 per hour

Ideal Candidate:
The ideal candidate will enjoy working with the technical aspects of curriculum and program design, as well as assisting faculty from all disciplines on campus. He/she will need to have comprehensive computer skills, work well under time constraints, be accurate, think creatively and be solution oriented. He/she will regularly interface with the Chancellor's Office curriculum inventory system, understand regulatory policies related to curriculum and apply them to local courses and programs as needed. This position will work closely with the Office of Research, Planning and Institutional Effectiveness and the Office Academic Affairs to set efficiency goals and run routine reports throughout the academic year. As needed, special projects related to curriculum database management may be assigned.

The Position:
This is a single position classification providing technical support and coordination for the maintenance and modification of the College's curriculum and course descriptions, working with the Curriculum Committee, Technical Review Committee, the Chancellor's Office, and other related authorities.

Essential Duties: The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

Assists faculty with process, format and technical requirements for curriculum submissions and approval, development of new certificate and degree programs, and related, including Chancellor's Office resources and application of Program and Course Approval Handbook; provides liaison between faculty and the Committee; Prepares Curriculum Summaries for Committee and Board of Trustees agenda;
Coordinates agenda and committee scheduling with Curriculum chair; attends meetings and provides staff assistance on system capabilities submission requirements and coordination with campus departments; implements changes to descriptions resulting from committee meetings; maintains calendar of and issues reminders regarding required review processes;
Creates and maintains the Curriculum website including summaries, agenda, and minutes; disperses meeting information to committee members;
Maintains curriculum elements in Banner including setting up and coding course and program information, creating and uploading course outlines of record using SQL and word processing; enters course and program numbers as approved; sets up degree and certificates as approved;
Submits new and modified course outlines and programs the Chancellor's Office for approval, uploads documentation, resolves errors, and monitors process to completion;
Coordinates with Articulation Officer for submission of approved courses to UC and CSU systems;
Coordinates with Deans' assistants, Admissions & Records, and other staff from various departments on curriculum submissions, numbering, approvals, scheduling, prerequisites, and other matters;
Maintains course prerequisite rules;
Coordinates with MIS regarding computer systems used in or affected by curriculum activities;
Reads, interprets and develops appropriate forms and procedures to comply with requirements of the Chancellor's office; provides training and advice to faculty and staff involved.
Drafts and monitors the budget for the assigned program area; maintains expenditure records and prepares reports; works with the business office to resolve discrepancies; performs special budget tracking related to funding requirements; prepares invoices;
Collects, compiles, summarizes and analyzes program, student and client statistics; inputs to computer and maintains data bases for data tracking, reporting, communication, and outreach;
Prepares a variety of informational and required reports on program statistics, services, and activities;
Prepares a variety of written materials including correspondence, reports, brochures, recruitment,
outreach and other materials, working in collaboration with college departments and programs;
Identifies, obtains and maintains special resources for students/clients served and staff;
Attends, conducts and/or participates in a variety of committees and meetings as directed

Minimum Qualifications:
Knowledge of:
Regulations, requirements and systems of the Chancellor's Office pertaining to curriculum modification and approval,
College policies, procedures, and standards for curriculum review modification and maintenance;
Federal, state and other regulations pertaining to the program area.
Principles and practices of program planning, budgeting and monitoring.
Database and web based computer applications and systems; general office computer use
English grammar, spelling and punctuation.

Skill in:
Interpreting and applying regulations, policies and procedures pertaining to curriculum
Using specialized software applications related to curriculum modification and maintenance, including use of related database language such as SQL
Evaluating programs, identifying needs, and planning and implementing (a) complex program area(s) goals, objectives, policies and procedures.
Planning and delivering effective oral presentations to groups.
Planning and tracking program budgets.
Establishing and maintaining a variety of records, data and required reports.
Preparing effective written reports and correspondence.
Planning and coordinating meetings related to the program.
Establishing and maintaining effective working relationships with those contacted in the course of the work, including working with students with special needs and requirements.

Other Requirements:
Must possess a valid California driver's license and have a satisfactory driving record; specified positions within this class may require certification of bilingual skills.

Illustrative Education and Experience: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

An Associate of Arts degree with major coursework in business or public administration, or an area which would provide relevant knowledge and skills, and three years of experience in program administration, in an educational setting.

Physical Characteristics: The physical abilities involved in the performance of essential duties are:
Vision to read handwritten, typed and printed documents, and computer monitor displays; speech and hearing to communicate in person and by telephone; manual dexterity and motor skills to use a variety of office tools, manipulate paper and operate a keyboard; physical ability to sit or otherwise remain stationary at work post for long periods of time; and ability to lift and carry to transport files. This work is performed primarily indoors in a typical office environment.

APPLICATION PROCESS:
To be considered for this excellent opportunity the following items must be received by CCC Registry no later than 5:00pm on Monday April 9, 2018 through the CCC Registry Website, cccregistry.org.

1. Apply at cccregistry.org
2. CCC Registry online application (required)
3. Cover letter detailing qualifications and experience (required)
4. Resume(required)
5. Affirmative Action Applicant Survey form (optional)

If you have questions related to the CCC Registry or technical aspects regarding submitting application materials on the CCC Registry website, please contact the CCC Registry directly at registry@yosemite.edu or call (800)245-4157.

If you have a verifiable disability, and require accommodation to complete an application contact the Human Resources Office at (408) 852-2823.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

NON-DISCRIMINATION
Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability, and require accommodation to complete an application contact the Human Resources Office at (408) 852-2823.






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