Job Details

DISTRICT ACCOUNT TECHNICIAN

R-01326
San Diego County - District Office

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking next.' Draft applications can be accessed through the candidate home page.

Job Summary
Application Deadline: Tuesday, October 5, 2021 at 11:59 p.m.

Department: District Accounting

Months worked out of the Year: 12 months

FTE: 1.0

Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Shift Differential: None

Starting Salary Range:
Range: CL-36; $4,325 (Step A) or $4,573 (Step B) Monthly
Based on experience

Anticipated Start Date: November 2021

Job Description

SUMMARY:

Under the direction of the Senior Director, Fiscal Services, perform a variety of complex and technical accounting duties in the preparation, maintenance and review of a large set of accounts or a major accounting or budgetary function, district or campus accounting, budgetary and fiscal records, documents and reports, assuring accuracy and conformance with established procedures; provide work training and guidance to others; oversee and perform a variety of services to students, staff, vendors, sponsors and governmental agencies on a daily basis.

ESSENTIAL FUNCTIONS:

Perform technical accounting, complex accounting, and auditing work in the preparation, maintenance and review of a large set of accounts or major accounting or budgetary functions; district or campus financial records, accounts and reports; assure compliance with applicable rules, regulations, policies and procedures.

Prepare and maintain a variety of difficult financial and accounting records, ledgers and reports; audit accounts as necessary to assure proper internal controls.

Maintain and monitor assigned accounts; post data and maintain journals and ledgers; reconcile, adjust and balance assigned accounts and bank statements; prepare deposits and transfer funds as necessary.

Prepare and process various source documents involved in financial transactions, such as invoices, requisitions, purchase orders, warrants, checks and receipts; receive and approve check requests for payments as appropriate.

Review financial documents to assure accuracy, audit for completeness and compliance with applicable regulations, requirements and established procedures.

Review financial reports and computer print-outs to assure consistency, accuracy and completeness; make corrections and adjustments as necessary.

Receive, review, approve and process the following on assigned funds: check requests, requisitions for payment and cash advances, maintain cash balances; prepare tax payments and deposits.

Compile information and data and prepare a variety of financial, accounting and budgetary reports and statements such as COTOP, Sponsorships, Parking Fines, Financial Aid and Payment Plan.

Coordinate communication and accounting activities with other district departments and personnel, governmental and private agencies, vendors and financial institutions.

Within the District policies and procedures, develop, implement, coordinate and oversee college specific procedures, operations and activities related to the collection of fees for college registration. Payment plan posting of payments to students accounts, processing returned items and student refunds.
Develop and implement procedures for the proper receipt and recording of all revenue paid to the District including Webwiz (payment plan collections), federal grants and various state and local programs.

Provide daily reports for all receipts of the District.

Act as a resource person for the College Cashiers and Business Offices.

Perform specialized accounting duties in the collection and control of college fees. Coordinate and generate billings to students with outstanding balances; oversee and coordinate the collection of past due loans, tuition, NSF checks, and overpayments to students from the high school program, BOG waivers, Financial Aid or Direct Loan miscalculations.

Process Financial Aid (PELL, SEOG, ACG, CAL GRANT) payments, receipts and post repayments, voids and reissue payments (checks and ACH). Knowledge of SIGMA (Financial Aid) System. Determine and calculate outstanding student debt with District and adjust financial aid payments to transfer funds to District. Assist students with repayment arrangements. Place and remove restrictions of student records. Financial aid posting of disbursements and paybacks for both students and institutional errors. Maintain accounts receivable for both campuses.

Administer Student Payment Plan: Downloads daily to post payments to student system for account adjustments, fielding student and responsible party calls about payment plan, uploads to payment plan for student account balance information.

Administer COTOP, Chancellor's Office Tax Offset Program, by uploading files to COTOP, emails and letters to students, verifying students' objections letters, daily verification of student payments to District and COTOP website, posting student payments from COTOP, and field student questions.

Process student sponsorships (third party billings), communications with international embassies, invoicing and collections of tuition, audit new sponsor requests for approved fees and payment guarantees and field student questions. Create new semester sponsorships for each sponsor, attach students and run reports to move over fees.

Communicate with VA office to process approved student refunds. Receive request for refund to Veteran Administration for overpayments.

Process Direct Loans to students, federal student loan disbursements, adjustments, and reconciliation.

Correspond with various agencies on and off campus to obtain deferment authorizations.

Process student refunds as per semester schedule.

Knowledge of State and local civil codes pertaining to parking violations. Establish internal audit procedures as necessary to assure proper collection of the parking pay station funds. Process the posting and reconciliation of parking pay station credit card receipts and disburse parking fines to State and local agencies.

Capital outlay project invoicing; compile information and data to create approved State invoicing using Fusion. Post Account Receivable and payment receipts, and update COP reports.

Provide information to district personnel regarding various records, budgets, accounts and programs; answer questions and resolve problem related to assigned program or accounting function.

Coordinate communication and accounting activities with other district departments and personnel, governmental and private agencies and vendors.

Perform specialized duties related to assign accounting functions, such as on-line banking, preparing and operating cash registers and providing work direction to assigned personnel; participate in selecting new personnel as requested.

Operate a variety of office equipment and machines such as a calculator, personal computer, and other peripheral equipment.

SECONDARY FUNCTIONS:

Compile information and data and prepare a variety of financial, accounting and budgetary reports and statements.

Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.

Maintain currency of qualifications for area of assignment.

Train and provide work direction and guidance to other personnel; may participate in screening process of hiring procedures.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Accounting and auditing principles, practices and procedures.

• Financial and statistical recordkeeping principles.

• Modern office practices, procedures and equipment including telephone techniques and etiquette.

• Technical aspects of field of specialty.

• Applicable sections of State Education Code and other applicable laws, such as sales tax, parking fines and fees.

ABILITY TO:

• Perform technical and complex accounting and auditing work in the preparation, maintenance and review of a large set of accounts or a major accounting or budgetary function of District or campus financial records, accounts and reports assuring compliance with applicable rules, regulations, policies and procedures.

• Apply auditing and financial recordkeeping principles.

• Interpret, apply and explain rules, regulations, policies and procedures; establish and implement accounting and auditing procedures.

• Train and provide work direction to others.

• Review and verify data with speed and accuracy.

• Handle cash transactions.

• Process account transactions accurately.

• Operate a variety of office equipment and machines such as a personal computer and calculator with speed and accuracy.

• Add, subtract, multiply and divide quickly and accurately.

• Maintain records and prepare reports.

• Establish and maintain cooperative and effective working relationships with students, staff, faculty, vendors, sponsors and others.

• Analyze situations accurately and adopt an effective course of action.

• Work independently with little direction; plan and organize work to meet schedules and time lines.

• Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.

• Communicate effectively both orally and in writing.

EDUCATION: Two years of college-level training with specialized course work in accounting or equivalent in accounting or related field.

EXPERIENCE: Increasingly responsible experience in the preparation and maintenance of financial records and reports including public contact experience.

WORKING CONDITIONS: Office environment; subject to constant interruptions and frequent interaction with college and district staff.

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.

Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

REQUIRED APPLICATION MATERIALS:

1) Complete and Current Resume

2) 1 Page Cover Letter addressing how you meet the requirements of this position including your experience working with the public.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.


To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---District-Office/DISTRICT-ACCOUNT-TECHNICIAN_R-01326.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.





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