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Payment Specialist Sr. 499366 - On Campus Only
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Position Number: 2127985
Location: Beaumont, TX
Position Type: Business and Financial Management

Payment Specialist Sr. 499366 - On Campus Only

Position Type: Staff

Position Number: 20112054

Department: Accounts Payable

Job Summary/Basic Function:
Job Summary: The Payment Specialist is responsible for all activities related to the payment of procured materials, supplies, equipment, services, contracts, etc. for all University departments. This position ensures all payments comply with the rules and regulations mandated by the State of Texas, Texas State University System (TSUS) and Lamar University.

Essential Job Functions
Standard:
1. Performs entry-level to moderately complex accounts payable work. This involves computerized invoice payments, check processing, and accounting projects using applicable guidelines, rules, policies, and laws set forth by Lamar University, Texas State University System (TSUS), State of Texas Comptroller, Internal Revenue Service and Federal Government.
2. Prepares invoices and vouchers for payment using various funding sources.
3. Posts payments via purchase orders, invoices and request-to-pay vendor forms on current procurement or finance systems in accordance with applicable payment regulations, polices, and procedures.
4. Prepares and reviews payments to verify accuracy, terminology, funding source and accounting codes.
5. Works with University departments and vendors to ensure payments are made in a timely manner.
6. Analyzes all documentation for legitimacy per current state and local regulations.
7. Runs computerized check and direct deposit processes.
8. Monitor's error listings, making corrective actions in state and local systems, when necessary.
9. Maintains a working knowledge of new rules and regulations provided by Lamar University, TSUS and the Texas State Comptroller.
10. May train and supervise the Payment Specialists (Accounts Payable) and Student Assistant staff.
11. Acts as the Assistant Director of Payment Services' liaison when needed.
12. Assists with 1099 Misc. Tax form processing, as needed.
13. Provides supporting documents for audits, when necessary.
14. Serves as backup for the Payment Specialist Sr (Travel).
15. Provides direction to departmental personnel on routine issues and concerns related to payment services, referring to the Assistant Director of Payment Services on all complex payment issues; monitor and investigate issues and assist with problem resolution.
16. Establishes and maintains effective business community relations.
17. Maintains proper payment files and records.
18. Performs other duties as assigned.

Periodic:
1. Gathers documentation to support response to public information requests, as necessary.
2. Identifies process improvement opportunities to further payment strategies.
3. Assists with emergency purchases and payments.

Other duties may be assigned to this position on a regular or occasional basis to respond to needs of the university.

Minimum Qualifications:
Minimum Experience Required:
Three (3) years of accounts payable related experience with some college, Associates or Bachelors degree or Five (5) years of accounts payable related experience. Experience in higher education and government accounts payable experience with experience within Texas agencies preferred.

Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.

Must be computer literate and proficient in the use of office computer software, in particular Microsoft Word and Excel, in addition to other standard office equipment, email, internet and have ability to learn specialty accounting and procurement software.

Jaggaer (SciQuest) or any E-Procurement system experience preferred.
Ellucian Banner experience preferred. State of Texas Uniform Statewide Accounting System (USAS) preferred.

Key Competencies:
High ethical standards and excellent attention to detail
Knowledge of generally accepted purchasing and accounting principles.
Good communication skills, including speaking professionally and using proper terminology, being able to read with understanding, write using correct English and without misspellings, and to proofread work.
Exceptional interpersonal skills to interact with co-workers, other departments, suppliers, students and the general public.
Ability to work on multiple projects at one time and demonstrate excellent organizational skills.
Ability to work independently and meet deadlines, adapt to changing situations and environment and accept constructive feedback.

Physical Requirements: Must have physical ability to perform minimal physical work in a normal office environment including lifting/carry/pushing/pulling up to 20 pounds regularly.

Job Conditions:
Standard business working hours, Monday through Friday, 8:00am to 5:00pm. Some evening and weekend work, as required, during peak processing times.

Lamar Expectation of Quality:
Employee will support the mission of Lamar by providing high quality, professional services, timely responses and solutions to customer requests.

Preferred Qualifications:

Security Sensitive Statement:
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

Salary: Commensurate

Work Hours:

Posting Date: 01/14/2021

Close Date: 1/24/2021

Open Until Filled: No

Special Instructions:

To apply, visit https://jobs.lamar.edu/.

Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.