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- Payroll Coordinator (Part-Time 24 Hours/Week)
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Payroll Coordinator (Part-Time 24 Hours/Week)
Main Campus - Boston, MAMain Campus - Boston, MA
R08665
The Accounting Department is seeking a part-time Payroll Coordinator to support the payroll function within the organization. This role will manage and process the non-exempt payroll and support the Payroll Manager in other payroll functions as needed. This role will audit, process and release payments and ensure continued compliance with Simmons policies/procedures and regulations as appropriate. This role is customer-oriented and the person must be professional and organized in their interactions with colleagues around the University and with external parties. This role requires good organization, follow-through, and attention to details.
Essential Responsibilities
Payroll Processing
- Responsible for end-to-end, timely processing and oversight of the Simmons University non-exempt payroll;
- Process payroll in accordance with labor regulations and standard accounting and payroll principles;
- Review payroll inputs entered for approval in Workday, such as:
- Period Activity Pay Assignment
- One-Time Payment
- Review Federal Elections
- Time Entry Approval
- Period Activity Pay Assignment
- Review list of direct deposit rejects from ADP and assist employees with necessary corrections;
- Review and submit refund payments received from, ADP, TIAA, various state Unemployment Insurance taxes and Employee to Cashier.
- Work closely with the student employment team to ensure that students are being appropriately set up and paid in a timely fashion;
- Run processes to transmit pay results, garnishments and payroll taxes to third party processor.
Additional Payroll Support
- Assist employees with general wage payments, such as; direct deposits, employee tax and payroll deduction inquiries;
- Audit payroll deductions and support payments to third parties for benefits and payroll tax obligations.
Accounting and Audit Support
- On an ongoing basis work with accounting to ensure payroll transactions are processing to the general ledger correctly and that cash activity is recorded;
- Monitor and follow up on outstanding payroll checks to ensure compliance with regulations around abandoned property;
- Work with external auditors to provide support needed for their audit procedure
- Other duties as assigned by members of the payroll or accounting function.
Requirements
- High school degree required;
- Minimum 2-3 years of relevant payroll administration/support experience;
- Excellent problem solving/judgment skills, and high level of attention to detail and accuracy;
- Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system;
- Ability to maintain confidentiality and exercise discretion and sound judgement;
- Familiarity with Workday is a plus;
- Demonstrated understanding of wage and hourly laws regarding state, federal, and local payroll taxes is a plus.
This position is part-time benefits eligible at 24 hours per week / 3 days a week. This position may be eligible for partial remote work schedule.
Required Application Materials:
- Resume
- Cover Letter
Salary Grade
H05
Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).
Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Payroll-Coordinator--Part-Time-24-Hours-Week-_R08665
Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.
We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.