Job Details

Executive Director - Facilities Services - UTK

Position Number: 6218517
Location: Chattanooga, TN
Position Type: Facilities Management

Executive Director - Facilities Services - UTK
Knoxville, TN, United States

Job Identification: 2954
Job Category: Administrative
Posting Date: 05/09/2025
Job Schedule: Full Time
Locations: 2040 Sutherland Avenue, Knoxville, TN, 37996, US

Job Description
Reporting directly to the Associate Vice Chancellor of Facilities Services (FS) this position is a key member of the FS Department senior leadership team and is responsible for annual budgeting, strategic financial planning, and development/deployment of the administrative infrastructure necessary for supporting and sustaining the FS Department mission to include HR and IT operations and management. This position assists in developing and implementing the FS Department strategic vision and provides direction, leadership and oversight to following reporting Units: Special Projects, Communication and Information, and Administrative and Support Services. This position also coordinates with the three Facilities Services Assistant Vice Chancellors and their Directors and Managers to understand their needs and develop products and services accordingly. This position will plan, direct, and manage the comprehensive administrative support and business affairs of the FS Department, including but not limited to analysis and management of departmental-wide budgets; human resources to include initiation of hiring/retention strategies; departmental procedure development; annual fiscal or departmental reporting; IT requirements, procurement, and implementation strategies; training and career ladder/apprenticeship program; departmental safety awareness and oversight.

Responsibilities

Participate in and support FS Departmental financial strategic planning efforts with an emphasis on associated resource requirements, systems, and processes needed to support long-range plans.
Responsible for overseeing the preparation and fiscal management of the FS Department operating budget to include working with the UTK Finance and Administration and other University budget and finance stakeholders to establish and realign budget categories, monitor account balances, encumbrances and tentative transactions, and complete fiscal year-end close reporting.
Direct and partner with UTK Finance and Administration staff to preserve and enhance financial assets, including controls and management reporting, oversight of budget projections, capital planning, fund application, expenditures and compliance.
Participate with the FS Department AVCs and other senior staff addressing departmental planning, procedure development and problem resolutions and when necessary ensures progress around key strategic initiatives, deliverables and action items.
Advocates with the AVC, for resources necessary for FS Departmental staff and Units to achieve excellence in workplace performance.
Utilize budget data to assist with planning future needs for hiring, supplies, material and equipment acquisition requirements, infrastructure and IT upgrade needs, and other FS Departmental initiatives.
Coordinate special projects on behalf of the FS Department AVCs with UTK campus senior administrators, leaders, and/or, other University colleges, and constituencies.
Oversee the development and negotiation of service and supply agreements and contracts between the University, affiliated partners and/or external entities.
Oversee and direct providing centralized human resource support to FS Departmental units, coordinating human resources functions for the FS Department Units.
Direct the development and implementation of a training continuum that encompasses all administrative, technical, and supervisory training required by the various Facilities Services units.
Oversee the scheduling of regular/reoccurring meetings with FS Departmental administrative and other support staff as necessary in providing administrative direction in the management and operation of the College.
Oversee and direct providing centralized communication and IT support to the FS Departmental units to include communication and IT procedure development and implementation.
Stay apprised of departmental and UTK campus events and activities in order to anticipate and support the administrative and business affairs-related needs.
Represent the FS Department on various University committees; communicate information to appropriate constituencies.
Full staff performance management responsibilities to include workload tasking, prioritizing, evaluations, awards.
Promote and support the ongoing learning and development of the team in alignment with the departments' goals and direction.
Ensure that reporting units function effectively, productively, and responsively.
Act as a catalyst for necessary change to maintain a positive alignment within the FS Department requirements.
Foster collaboration by promoting an environment of support and effective team work.
Recruit, engage, and develop a diverse team to build capacity and high-performance capability.
Demonstrated commitment towards cultural diversity and equal opportunity.

Qualifications
Required Qualifications

Education: Bachelor's Degree related to business or financial field
Experience:
- Bachelor's degree and seven (7) years related experience, including experience in the following areas: leadership, business and financial planning, operations, and management. An equivalent combination of education and experience may be considered.
Knowledge, Skills, Abilities:
- Demonstrated problem solving skills, along with the ability to take the initiative to resolve issues.
- Excellent communication, negotiation, supervisory and team management skills.
- Demonstrated organizational and analytical skills.
- Demonstrated advanced knowledge of the concepts, principles, and practices of accounting, budgeting and forecasting.
- Demonstrated knowledge of the principles and practices of financial strategic planning, development, and evaluation.
- Demonstrated interpersonal skills, along with the ability to collaborate with all levels of University personnel.
- Demonstrated proficiency in Microsoft Office software programs (i.e., MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook or comparable software programs.
- Ability to maintain a high level of confidentiality.
Other Conditions: Valid Driver's license

Work Location

University of Tennessee - Knoxville, TN Campus
This is an on-site position

Compensation and Benefits

UT Market Range: MR18
Anticipated Salary: $150,000 - $170,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

About the Department

UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville's largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

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