Job Details

Director of Business and Operations- VP Student Affairs

Position Number: 6242489
Location: El Paso, TX
Position Type: Student Affairs and Services

Director of Business and Operations- VP Student Affairs

Job ID: 13493
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: Regular

About UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: VPSA

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $100,000 annually

Required Application Materials:

Resume
Cover Letter
List of three professional references with at least one supervisor

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Responsible for overseeing the financial health and operations of the Division of Student Affairs. This includes managing budgets, financial planning, and ensuring compliance with financial regulations, while also working to support department's mission and strategic goals. Directs, coordinates, implements, and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility.

Essential Functions

Serve as a member of the Vice President of Student Affairs leadership team and plays a key role in divisional planning, resource allocation, professional development, continuous quality improvement and the attainment of divisional goals and objectives.

Advises the Vice President for Student Affairs and divisional leadership on all phases of budget development, preparation, monitoring and management. Supports strategic planning through expenditure analysis and future budget projections.

Oversees the institution's tuition and fee processes, including coordinating committees, managing communications, and handling all related documentation.

Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations including maintaining and successfully operating "Tell Pete," the institution's electronic university customer service platform.

Oversees the communication of policy, program, and operational changes through directives to departmental supervisors.

Coordinates interdepartmental activities to promote operational efficiency and cost-effectiveness including short and long-range plans, and capital outlay (budget) requirements and documentation for assigned area(s).

Establishes and implements fiscal procedures to support internal controls across budgeting, asset management, expense authorization, and account reconciliation.

Collaborates in the development and implementation of strategic initiatives to enhance the efficiency of business transaction processes across the Division of Student Affairs, including exploring the potential implementation of a centralized Business Center. With a focus on standardizing and streamlining business transaction processes including Travel Authorizations and Reimbursements, non-travel expense reimbursements, Purchase Orders, non-PO vouchers, vendor setup, ProCard processing, Authorization for Professional Services (APS) agreements, and student appointments, the Director of Business and Operations will work to achieve a higher level of productivity and financial stewardship.

Oversees the administration of contract processes from initiation to completion, maintaining accurate records, monitoring timelines, and ensuring adherence to terms and conditions.

Develops, implements, and provides training policies, standards, guidelines, and security monitoring processes in relation to general control, privacy regulations, and development and operation of the University's infrastructure.

Reviews and approves documentation relating to projects or events and needs specific to assigned area(s) including management of the Green Fund Committee.

Understands department's role in accomplishing the University's mission.

Compiles and submits reports as required by management, state, local, and federal regulatory agencies.

Acts as liaison between departments and internal or external customers.

Participates in various committees, professional training, industry conferences, and conventions.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Provide signature authority for the Vice President for Student Affairs in her stead.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education: Bachelor's Degree.

and

Experience: Five years of related experience and/or training in the essential duties and responsibilities; or equivalent combination of education and experience. Occasional traveling required

Preferred Education: Master's Degree in a Business Area

Preferred Experience: Three to five years of work in a business area within a higher education setting. Knowledge of

PeopleSoft system. Previous leadership or managerial experience.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=13493&PostingSeq=1