Job Details

Admissions & Records Evaluator

Position Number: 6251275
Location: Merced, CA
Position Type: Admissions/Enrollment

Admissions & Records Evaluator

Salary: $5,088.00 - $6,437.00 Monthly
Job Type: Full Time
Job Number: 20250523
Closing: 6/15/2025 11:59 PM Pacific
Location: Merced College, CA
Department:

Range 24
40 hours/week
12 Months/Year

Interview dates to be determined

Ready to join the transformation? Merced College is not your ordinary community college - we're pioneers of change, redefining the educational landscape and setting new standards for excellence! Nestled in the heart of California's dynamic Central Valley, Merced College is more than just a workplace - it's a gateway to limitless opportunities!

Innovation at its Finest: At Merced College innovation isn't just a buzzword - it's our way of life! We're committed to staying ahead of the curve with cutting-edge technology, transformative instructional practices, and unparalleled customer service. Join us as we pave the way for the "new" community college experience!

Invested in You: At the heart of Merced College's success are our dedicated employees. We prioritize employee well-being, happiness, and professional growth. With a culture of support and employee engagement initiatives, we ensure that every member of our team feels valued and empowered to reach their full potential.

About Us: Founded in 1962, Merced College boasts a rich history of academic excellence and community engagement. But we're not stopping there! We're on a mission to revolutionize the community college experience, blending tradition with innovation to create a dynamic learning environment unlike any other.

Location Perks: Surrounded by stunning natural beauty, Merced is more than a workplace - it's a lifestyle. Enjoy life in a picturesque town with a vibrant community of 90,000+ and easy access to the Bay Area, Sacramento, and Yosemite National Park.

Don't miss out on this incredible opportunity to be part of something truly extraordinary. Join the Merced College family today and embark on a journey of innovation, growth, and fulfillment! If you're passionate about making a meaningful impact, fostering innovation, and empowering others to succeed, then Merced College invites you to join. Embrace the opportunity to be part of a dynamic community dedicated to shaping the future of higher education. Apply now and let's embark on this exciting journey together!

Merced College Admissions and Records strives to educate and support students through efficient and equitable access to admissions, registration, and academic records. We value the ability to serve students from a broad range of cultural backgrounds, abilities, and orientations.

We seek candidates who value mentorship and working in a collegial, collaborative environment, who are conscientious risk-takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

This position requires focused attention to detail, complex evaluation analysis, and verification of coursework that meets a variety of local, state, and federal guidelines regarding transfer equivalencies, graduation requirements, and transcript evaluations under strict deadlines. The ideal candidate must be agile, demonstrate critical thinking, effective communication, and exemplary customer service.

When you join our Admissions team you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students and each other in scholarly inquiry, creative partnerships, and the application of knowledge and success.

Merced College Mission
At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision
Enriching our community through educational experiences and support services:

Degree/Certificate Programs
Transfer
Career Technical Education
Workforce Training
Lifelong Learning
Basic Skills
Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.
General Description:

Under the direction of the Director of Admissions, Records and Follow-Up Services, performs specialized technical duties related to the evaluation and processing of student records: performs complex research and verification of data, as well as evaluation of records for purposes of verifying course credit and determining if graduation requirements have been met; evaluates and verifies transfer equivalent coursework: assists in the maintenance of transfer data bases; investigates and resolves complex technical problems and issues related to the assignment; and serves on committees directly relating to the assignment.

Examples of Duties

Essential Functions:

Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses
Researches catalogs and course information to/from other colleges and universities using on-line and other data sources; evaluates catalog information to establish whether course-to course equivalencies and competencies have been met
Contributes to course articulation/equivalency data for use in and as part of the evaluation database
Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies
Awards AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2+2
Processes CSU GE, IGETC and Reciprocity certifications as required
Reviews and reports AAT/AST information to e-Verify system data base within established timelines
Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony
Serve on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony
Serves as Admissions representative to the Curriculum committee
Prepares and scans incoming transcript and graduation application records to the records imaging software
Interprets Admissions and Records and District policies and applies them in a variety of procedural situations
Assists with the application/registration process as needed
Other related duties as assigned

Knowledge of:

Research and data evaluation techniques relating to student records
Computer programs that support this level of work including data base management and spreadsheet applications
Transfer and admissions requirements
Document evaluation techniques and practices
Methods and techniques of effective communication and customer service
Effective time management and organization skills
Rules, regulations, and policies of the admissions and records office and the district

Ability to:

Perform document research and evaluation with speed and accuracy
Perform mathematical computations rapidly and accurately
Work with minimal supervision
Work with established data bases to accurately create and maintain data
Communicate effectively, both orally and in writing
Prioritize, plan and organize a variety of work assignments
Establish and maintain effective working relationships with those contacted in the course of the work
Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

Associate's degree AND three (3) years of applicable experience

Bachelor's degree

The equivalent education and experience

AND

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Desired:

Experience in a college or university setting involving technical review of transcript coursework and the awarding of degrees

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

Hear and understand speech at normal levels
Communicate so others will be able to clearly understand normal conversation
Read printed matter and computer screens
Stand or sit for prolonged periods of time
Bend and twist, stoop, kneel, crawl, push, pull
Reach in all directions
Work at a desk, conference table or in meetings of various configurations
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:
See in the normal visual range with or without correction
Hearing:
Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

Letter of interest addressing your qualifications for the position (cover letter)
Resume
List of three professional references (no reference letters permitted)
All legible, unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled onsite.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://www.schooljobs.com/careers/mccd/jobs/4951931/admissions-records-evaluator