Job Details

Administrative Specialist III

Position Number: 6334276
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist III

Posting Number: SP004926P
Division/College: College of Science
Department: College of Science Admin
Location: Moscow

Posting Context Statement:

This position reports directly to the College of Science (COS) Business Officer, providing administrative, personnel and financial support to ensure efficient College operations. As a key member of the shared services team, the Administrative Specialist III manages front office functions, assists students, faculty, and staff and supports hiring, purchasing, events and academic processes. The role also provides dedicated support to the Bioinformatics and Computational Biology (BCB) program and serves as backup for departments during staff absences or peak times. This position helps maintain a professional office environment and ensures consistent, accurate service delivery.

Position Overview:

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned

Required Experience:

Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Providing customer service
Using complex software (such as financial and personnel records management systems) while completing administrative tasks
Some knowledge of: Supervisory practices; financial record keeping methods; personnel administration
Experience working with minimal supervision
Experience planning and coordinating program activities and events as well as support regular and non-routine meetings and events; coordinate complex travel arrangements
Banner training and experience in Finance, Human Resources, and Student Modules and Banner Web Applications
Managing calendars and/or scheduling
Interpreting, applying and explaining complex information such as regulations, policies or services
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $24.00 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 06/30/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

This position is open until filled, however, applications received on or before July 14, 2025 will receive first consideration.
Posting will remain open until a suitable pool of candidates is identified.
Please use your cover letter/letter of application to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description.
If you would like to view a full copy of the job description, please reach out to the search coordinator at science@uidaho.edu

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/48740

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.