Job Details

Administrative Specialist II

Position Number: 6376023
Location: Moscow, ID
Position Type: Other Administrative Positions

Administrative Specialist II

Posting Number: SP004938P
Division/College: DFA Operations
Department: Parking & Transportation
Location: Moscow

Posting Context Statement:

Under the direction of the Parking and Transportation Services Lead, the Administrative Specialist II provides day-to-day parking office operation assistance and customer service. The position assists the university community and the general public via phone, email and in-person by interpreting and explaining parking rules under constant revision and related financial records while using judgement and discretion in a wide variety of situations.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Required Experience:

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Experience with the University of Idaho, Banner and MS Office experience, conflict resolution, meeting tight deadlines, project flexibility, filing systems and inventory systems
Demonstrated ability to type letters, labels and lists; create basic graphics in MS Word; communicate effectively both verbal and written; ability to deal with aggressive and confrontational customers in a professional manner
Ability and willingness to acquire an understanding of parking regulations and policies

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $18.88 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE:

1.0

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 07/11/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than July 27, 2025.

In your letter of qualification, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/48900

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.