Job Details

Student Assistant - Dean of Students Office

Position Number: 6415259
Location: Santa Clara, CA
Position Type: Student Affairs and Services

Student Assistant - Dean of Students Office

Position Title:
Student Assistant - Dean of Students Office

Position Type:
Student (Fixed Term)

Hiring Range:

$18.20 per hour

Pay Frequency:
Hourly
Position Title: Student Assistant

Position Type: Student (Fixed Term)

Salary Range: $18.20/hr

Pay Frequency: Hourly

DEPARTMENT: Dean of Students Office

SUPERVISOR: Administrative Associate

TERM: Summer/Fall 2025

Specific Duties:

The Dean of Students Office (DSO) at Santa Clara University is currently hiring Student Assistants to serve as the first point of contact at our front desk. In this role, you will welcome visitors, answer phone inquiries, and assist with various administrative tasks as needed.

DSO is dedicated to supporting the well-being and personal development of our students, addressing both their welfare needs and conduct matters. Our mission is grounded in the Ignatian values of Santa Clara University, emphasizing respect for each student as an individual and fostering their growth in both academic and personal pursuits.

This position offers a meaningful opportunity to contribute to a supportive campus environment while gaining valuable experience in student services. Student Assistants will also have a unique opportunity to have a voice in certain Student Life initiatives and programs.

Essential duties and Responsibilities:

Reception duties, including setting appointments, greeting and directing visitors, answering phones, taking messages, and attending to department email.
Provide student input on projects, programs, services that are housed within DSO as directed.
Research current topics with/in higher education that impact student life as directed.
Assist the staff in the Dean of Students Office on a variety of tasks including errands, generating documents and spreadsheets, and making copies.
Assist the staff in the Dean of Students Office in creating marketing material in both print and digital platforms using Terminal 4, Canva, Adobe Photoshop, InDesign, and Illustrator. Training will be provided, where needed, on the use of requisite software/services.
Assist various departments in the division of Student Life with disseminating information to staff, faculty, and students.
Other tasks as assigned.

Reports to: Vanessa Perez, Administrative Associate for the Dean of Students Office (vperez2@scu.edu)

Qualifications:

Be in good academic standing with a minimum GPA of 2.0
Be in good conduct standing with the university
Must be an Undergraduate student
Federal Work Study is required
A willingness to learn new skills either via personal research or by instruction.
Knowledge of marketing/design concepts preferred, not required.
Technical skills in order of preference, but not required include Terminal 4, Adobe Acrobat, Microsoft Office, Adobe Creative Suite, Canva.
Adhere to all policies as outlined in the Student Handbook.

EEO Statement

Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Student-Assistant---Office-of-Student-Life_R6072-1