Job Details

Director of Admissions and Records

Position Number: 6443208
Location: Imperial, CA
Position Type: Admissions/Enrollment

Director of Admissions and Records

Salary: $130,327.00 - $175,157.00 Annually
Job Type: Classified Administrator
Job Number: 25-099
Closing: 9/2/2025 11:59 PM Pacific
Location: Imperial, CA
Division: Admissions & Records

Representative Duties

BASIC FUNCTION: Under administrative direction, plan, organize, coordinate, and direct the daily operations of the Admissions and Records Office including admissions, registration, residency, student records, microfilm/document imaging, transcript and graduation evaluation, campus telephone system (switchboard), records retention; train, supervise and evaluate the performance of assigned staff; resolve complex or unusual problems and situations related to the admissions and records functions.

REPRESENTATIVE DUTIES:
Plan, develop, organize, and direct a variety of projects and activities related to the daily operations of the Admissions and Records Office; determine priorities, assign work and provide work direction to assigned staff; develop, and adjust assignments based on seasonal fluctuations.

Develop, plan and implement procedures, programs, and activities to improve and enhance service to students, faculty, staff, and the public.

Resolve complex or unusual situations or problems related to admissions and records functions and processes including but not limited to: the analysis and evaluation of residency status, transcripts from other community colleges, out-of-state educational records; eligibility for degrees and/or certificates; certification of general education requirements; registration activities; student petitions.

Provide technical expertise to, and communicate with, prospective and current students, the public, faculty and counseling staff, registration personnel, and others throughout the District to provide assistance and technical information regarding admissions, student records, graduation, residency and related areas.

Supervise and evaluate the performance of assigned personnel; interview and select employees; recommend transfers, reassignment, termination, and disciplinary action; plan, coordinate and arrange for appropriate training of subordinates.

Meet with students to explain policies and procedures and resolve problems, including making exceptions when appropriate.

Prepare and distribute correspondence, admissions and records forms, request for information and other documents; assure required information and documents are organized and maintained according to established policies and procedures.

Participate in development and implementation of automated systems to facilitate admissions and records functions; provide input regarding District, State and technical requirements related to college admission, transcript evaluation, residency determination, graduation requirements and related areas of expertise.

Maintain current knowledge of SCT Banner system and any other technologies required to meet the needs of Admissions and Records; serve as department liaison to Information Systems department.

Assist in developing and managing the operational budget for the Office; oversee processing of purchase orders; monitor expenditures.

Prepare and maintain statistical and other reports as requested.

Perform audits of records; identify problem areas; research appropriate methods of correction; oversee and facilitate corrective action.

Attend or chair a variety of meetings; participate in committees, task forces and other work groups in support of continuing and new programs and initiatives.

Participate in seminars, workshops and conferences to maintain current knowledge in the field and establish and maintain a network with peers.

Perform related duties as assigned.

Please click (Download PDF reader)here (Download PDF reader) to view the full job description.

Minimum Qualifications

EDUCATION AND EXPERIENCE: Bachelors degree in a related field and at least three years of progressively responsible experience in an Admissions and Records Office or related student services, instructional, or business area.

Supplemental Information

Initial Salary placement is normally at Range 8 step 1. Initial placement may be negotiated higher depending on education and experience. Please click here (Download PDF reader) to view current salary schedule.

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

To apply, visit https://www.schooljobs.com/careers/imperialedu/jobs/5031597/director-of-admissions-and-records

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.