Job Details

Grants & Contracts Specialist III

Position Number: 6553095
Location: El Paso, TX
Position Type: Sponsored Programs, Grants, and Contracts

Grants & Contracts Specialist III

Job ID: 14036
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: Regular

About UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

About the Department

The Office of Sponsored Projects (OSP) is the centralized unit charged with providing comprehensive support to members of the UTEP research community engaged in the preparation and submission of proposals and the management of funded projects. OSP strives to maintain a supportive environment for research and scholarly endeavors and encourages faculty and staff to seek external funding to support the mission of the University and to explore alternatives to advance their professional interest.

Position Information

Hiring Department: Office of Sponsored Projects/Research Administration

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: Commensurate with experience.

Required Application Materials:

Resume
Cover Letter
List of three references

Incomplete applications will not be considered.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Summary: Provides senior level support for the post-award management of contracts and grants within assigned departments/centers. This role is instrumental in the review and monitoring of contracts and other research-related agreements. Works under general supervision with latitude for the use of initiative and independent judgment.

Essential Functions

Interprets and applies procedures and regulations for the administration of government and private research grants, contracts and agreements.

Establishes record keeping procedures and monitors records for appropriate information retention; keeps records on each research grant, contract, and gift received by the University for assigned PI/Department/College through respective tracking and monitoring modes.

Supports the review, negotiation, and monitoring of research-related contracts and agreements to ensure terms are aligned with institutional, sponsor, and regulatory requirements.

Designs and creates systems to address specific program goals.

Reconciles general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, and balance sheets; reconciles bank statements.

Verifies, records, and reconciles business transactions, including funds received and disbursed; compiles and organizes supporting documents such as invoices, work orders, checks, and vouchers; maintains accurate records using ledgers, spreadsheets, or databases.

Prepares and processes documentation for research grant proposals and awards, ensuring compliance with applicable regulations and requirements.

May assist in contract development, including drafting, reviewing, and coordinating required documentation for research-related agreements.

Responsible for maintaining required systems of internal controls, to provide reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable and applicable.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Associate's degree from a two year college or technical school in a business field.

and

Experience: Five years relate experience to the statement of duties and responsibilities in research and sponsored projects areas or in a closely related field; OR equivalent combination of education and experience.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=14036&PostingSeq=1