Job Details

Senior Coordinator-Operations (Residence Life)

Position Number: 6579315
Location: El Paso, TX
Position Type: Residence Life and Housing

Senior Coordinator-Operations (Residence Life)

Job ID: 14073
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: Regular

About UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

The UTEP Division of Student Affairs not only helps our students excel in the classroom, but also prepares students for a lifetime of success and accomplishment. With more than 280 clubs and organizations ranging from academic/professional to social and service groups, opportunities to study abroad, attend concerts, live on campus and participate in a multitude on intramural teams, there are countless ways for students to get involved. In fact, students who are involved on campus do better academically, persist to degree completion, have a deep sense of belonging to UTEP and develop lifelong friendships including an expansive professional network. Students will also find programs and services that focus on helping make the transition to college life, pay for school, study and enhance their university experience. Student life at UTEP is as dynamic and diverse as our student body.

The Division also offers an array of support, resources and services that focus on helping make the transition to college life easier, paying for school, support for mental health and wellbeing, and enhancing students overall university experience. Student Affairs plays an important role in supporting the University's mission and strategic plan and prepares graduates for leadership and lifelong success.

Position Information

Hiring Department: Housing/Residence Life

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $46,550 annually, commensurate with experience.

Required Application Materials:

Resume
Cover Letter

List of three references (strongly suggested)

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

.Computes, classifies, records, and verifies numerical data for use in maintaining accounting records for all Housing and Residence Life business transactions.

Essential Functions

Front Office Administration

Ensure a high level of customer service is provided through timely responses via phone, email, and other means of communication.

Answer the phones for the department and delegate incoming calls as necessary.

Ensure all office equipment is functioning. Submit appropriate requests for service.

Maintain inventory of all required office supplies for the department.

Manage all department travel needs for staff and staff candidates.

Ensure all facilities concerns in Boquillas Hall are addressed in a timely fashion.

Attend weekly Housing and Residence Life staff meetings.

Department Finance

Provide weekly financial reports to the Executive Director of Housing and Residence Life.

Implement internal training for new professional staff members.

Reconcile the Procurement Card charges for the Executive Director of Housing and Residence Life.

Manage the procurement for financial transactions via Peoplesoft and Miner Mall.

Serve as a liaison between Housing and Residence Life and the Division Chief Accounting Officer and other campus financial offices.

Complete monthly reconciliations in accordance with University policy and procedures.

Provide assistance to students regarding financial housing transactions posted to their student account.

Develop regular revenue audits in conjunction with the Associate Director of Housing and Residence Life.

Prepare all financial invoices for any camps, conferences, interns, or non-student guests staying in campus housing.

Work with students who have a large housing balance, discussing available resources on campus to cover their balance.

Employee Support

Ensure all student employees are cleared through the University onboarding process.

Submit appropriate paperwork for professional staff position vacancies as needed.

Complete regular audits of submitted hours for each pay period.

Provide weekly time cards for all student employees.

Manage the internal onboarding process for new employees.

Assist with the planning and implementation of virtual and in-person interviews for professional staff candidates.

Other duties may as assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Required Qualifications:

Education: Bachelor's degree from a four-year college or university within the area of assigned

responsibility.

and

Experience: Three years related experience to the statement of duties and responsibilities; or an equivalent combination of education and experience.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

Communication Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: Computer knowledge within an area of assigned responsibility preferred or the ability to learn.

Other Qualifications: Bilingual (English/Spanish) preferred.

Work Environment: The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=14073&PostingSeq=1