Job Details

Office Coordinator Biology, Part-Time (Temporary)

Position Number: 6642948
Location: West Long Branch, NJ
Position Type: Sponsored Programs, Grants, and Contracts

Office Coordinator Biology, Part-Time (Temporary)

Job Category: Administrative / Clerical
Requisition Number: OFFIC001224
Posted: October 13, 2025
Part Time
On-site
Rate: $20.00 USD per hour

Monmouth University Main Campus
West Long Branch, NJ

Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science.

This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer.

The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas.

This is an in-person, on-campus, non-remote position.
For more information about the department, please visit the Department of Biology web page.

Additional Application Material Required:
Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

Resume or Curriculum Vitae

Optional Documents:

Professional References
Cover Letter

Duties and Responsibilities:

Provide support for office functions specific to the Grants and contracts
Assist with completing and processing grants paperwork
Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing
Process expense vouchers, travel vouchers, and other documents related to vendors and subawards
Purchase materials and supplies, including following up with vendors
Assist in maintaining and tracking budgets
Arrange and confirm meetings
Provide support for scheduling travel
Proofreading documents, responding and sending email correspondence
Other duties as assigned

Minimum Qualifications:

1 - 3 years of related experience
Basic level knowledge of Microsoft Word/Excel 2016
Must be able to utilize a variety of computer software programs to successfully complete assigned tasks
Excellent interpersonal, organizational and communication skills
Must be able to treat confidential and sensitive information appropriately
Must be able to operate a variety of office equipment

Preferred Qualifications:

Experience with processing grants and contracts
Experience in higher education

Questions regarding this search should be directed to:

Barbara Santos at bsantos@monmouth.edu or 732-263-5629

Note to Applicants:
Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.
Working at Monmouth University perks:

Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act.
Employee Assistance Program (EAP)
Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity
Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs
University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore.

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department:
Biology

Work Schedule:
Flexible schedule based on workload and availability

Total Weeks Per Year:
October 2025 – May 2026

Hours Per Week:
Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed

Expected Salary:
$20.00 per hour

Union:
N/A

Job Posting Close Date
Open until filled

To apply, visit https://recruiting.ultipro.com/MON1000MON/JobBoard/d4da5ea7-24db-4f02-a484-7497ffffb76d/OpportunityDetail?opportunityId=34f55a01-4fbb-45cd-9f5f-ab0db502e9e9

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.