Job Details

Specialist, Purchasing Agent

Position Number: 6690668
Location: Orlando, FL
Position Type: Business - Other Business

Specialist, Purchasing Agent

Position Number: SE0365.00000
Job Type: Staff
FT/PT:
Employee Class Description: Staff (ed. support)

General Position Description:
Performs various procurement related activities and assignments requiring professional judgment, integrity, and ingenuity. Under limited supervision, procures services, supplies and equipment necessary for the daily operations of the College.

Grade: 2024
Exemption Status: Non-Exempt
Posting Number: S3618P
Primary Work Location:
If multiple locations, what are the other locations:
Proposed Work Schedule (please note hours subject to change based on business needs): Monday - Friday: 8:00am-5:00pm*This position operates in a Primarily Remote environment *
Number of Vacancies: 1
Posting Start Date: 10/31/2025
Posting End Date: 11/17/2025
Open Until Filled: No
Temporary Position (Temp or Grant Funded Details):
Salary Range: $38,654 per year

Essential Job Functions:

1. Reports directly to the Director of Procurement all daily purchasing activities and workloads.

2. Ensure that all procurements are made pursuant to the Colleges policy and procedures.

3. Review, analyze and process requisitions, quotations, and on-line electronic purchase orders.

4. Prepare, Solicit and evaluate competitive quotations for commodities and services in accordance with policy and procedures.

5. Review sole source and emergency purchase requests from departments, perform research and verification.

6. Perform research and analyze pricing on State of Florida, GSA, cooperative and other governmental agency contracts.

7. Negotiates single source and/or exempt procurements in accordance with policy and procedures.

8. Assist in the development of specifications and scope of work for Solicitations. Process Invitation to Bid, Request for Proposals, and Invitation to Negotiate, including project addenda.

9. Prepares and coordinates legal advertisement, correspondence, and draft award agendas.

10. Conducts pre-solicitation conferences, public bid openings, and evaluation committee meetings.

11. Prepares bid tabulations and performs bid analysis to evaluate responses to determine the most responsive and responsible submittal.

12. Preparation of contract award documents, vendor notifications, related amendments, renewals or terminations.

13. Maintain contract files, process contract renewals, and verify documents are entered into the contract management system.

14. Investigates questions raised by vendors and departments to facilitate satisfactory issue resolution.

15. Performs other duties as assigned.

Required Minimum Education:
High school diploma or general education degree (GED).

Required Field of Study:

Other Required Qualifications:

Required License/Certification:

Preferred Education & Field of Study:
Associate's Degree from a regionally accredited institution in Business or a related field.

Preferred Type of Experience:
Experience in public purchasing or a related field.

Experience with Microsoft Products (Word and Excel).

Preferred Licenses/Certification:

Knowledge, Skills, and Abilities:
1. Knowledge of the principles and practices of public purchasing, including related laws and regulations.

2. Knowledge of grades, qualities, supply sources, and market factors affecting supplies.

3. Knowledge of mathematical principals as they relate to procurement including addition, subtraction, multiplication, division, decimal and percentage calculations.

4. Skill in communicating effectively, orally and in writing.

5. Skill in the use of personal computers and general office software.

6. Ability to follow oral and written directions and interact with others.

7. Ability to research using the Internet as well as placing online orders.

8. Ability to analyze complex problems and make independent judgments.

9. Ability to prioritize and work on multiple projects simultaneously, while meeting deadlines.

10. Ability to establish and maintain effective relations with College employees, suppliers and other members of the public with whom contacts are essential.

11. Must be able to perform all of the essential functions of the job with or without reasonable accommodation.

General Working Conditions:
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job Specific Working Conditions:
Must be available to work occasional weekends and after regular hours.

Diversity Statement:

To apply, visit https://valenciacollege.peopleadmin.com/postings/40956