Job Details

Business Coordinator

Position Number: 6722031
Location: Lubbock, TX
Position Type: Business - Management

Business Coordinator
Lubbock
42954BR
Animal and Food Sciences

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions
Financial and Budgetary Support:

Manage accounts payable/receivable, purchase orders, invoices, internal vouchers, cost transfers, and monthly reconciliations.
Monitor budgets and financial reporting deadlines.
Prepare and present accurate financial reports to administrative leadership and maintain ongoing communication regarding budget status, reconciliations, and funding updates.

Personnel and Hiring Administration:

Coordinate hiring and onboarding of student workers and graduate assistants, including I-9, eVerify, and ePAF processing.
Manage employment changes such as terminations, merit increases, and changes to funding source.
Ensure accurate routing and documentation of all personnel actions.

Equestrian Center Operations and Program Support:

Provide administrative and financial support for Texas Tech Equestrian Center programs, including herd management, contracts, billing, and fundraising coordination.
Maintain team rosters and assist with event planning and bid/quote procurement.

Fleet and Procurement Card Oversight:

Oversee vehicle fleet operations including maintenance, mileage tracking, insurance, and driver eligibility.
Reconcile procurement card transactions and ensure compliance with university policies and deadlines.

Administrative Coordination and Communication:

Maintain accurate documentation and communication.
Support faculty, staff, and students with a service-oriented approach.
Uphold confidentiality, professionalism, and proactive collaboration with the Executive Director and program staff.

Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Bachelor's degree in accounting, finance, business administration, or a related field.
Three or more years of experience in financial reporting, budgeting, or fiscal management.
Demonstrated proficiency in financial software systems (e.g., Banner, Cognos, or similar financial/accounting platforms).
Experience preparing and presenting financial reports to senior leadership, including budget reconciliations.
Proven ability to manage multiple funding sources and track expenditures across complex budgets.
Excellent written and verbal communication skills.
Advanced proficiency in Microsoft Excel, including pivot tables and formulas.
Experience supporting HR functions such as hiring, onboarding, payroll processing, or coordinating personnel actions.
Demonstrated ability to maintain confidentiality and accuracy in handling sensitive financial data.

Special Instructions to Applicant
Please include the following documents in your application:

Resume
Cover Letter detailing interest and summary of qualifications
Contact list of at least 3 references

Questions about this position should be directed to Dr. John Pipkin, Search Committee Chair at john.pipkin@ttu.edu.

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.