Job Details

Office Administrator III

Position Number: 6734829
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Office Administrator III

Job Summary

SCI Summary:

The University of Utah is a Carnegie Research I Institution and member of the Association of American Universities (AAU); the SCI Institute is a trans-college, research-focused partnering entity at the University of Utah consisting of faculty from 4 academic colleges along with students, and staff (185 current personnel). Our vision is to empower our students and scholars to impact society through transformative multidisciplinary computing research. Our mission is to bring together excellence spanning multiple domains to tackle problems of societal importance. We accomplish this through collaborative, translational research in computing. Our core strengths include imaging, simulation, visualization, data science, and scientific and high-performance computing.

Over more than two decades, the SCI Institute has established itself as an internationally recognized leader in visualization, scientific and biomedical computing, and image analysis applied to a broad range of challenging problems. For example, the SCI Institute is ranked by CS Rankings (http://csrankings.org) as housing the top visualization group internationally.

Alongside its research goals is a passion to educate students and staff. The SCI Institute is proud to have supported over 400 graduate students and postdoctoral fellows and nearly 100 undergraduates to achieve an education at the cutting edge of research. SCI graduates move into faculty positions with universities internationally and also become innovators with companies such as Apple, Exxon Mobil, Nvidia, Google, Intel, Boston Scientific, Orthogrid, Philips Medical, and Medtronic. Additional information about the Institute and current faculty can be found at http://www.sci.utah.edu.

Job Summary:

The University of Utah's Scientific Computing and Imaging (SCI) Institute is hiring an Office Administrator III.

The person in this position will play a pivotal role in the operational excellence of the SCI Institute.

Responsibilities
Position Summary:

The Office Administrator III provides advanced administrative and operational support to ensure efficient business operations. This role is responsible for managing payroll-related actions, coordinating with HR partners, and supporting administrative functions across teams. The ideal candidate is detail-oriented, collaborative, and proactive in supporting both staff and leadership.

Key Responsibilities:

Payroll Support: Process payroll actions not related to new hires, ensuring accuracy, compliance, and timely completion.
HR Liaison: Serve as the primary contact for HR Embeds, providing necessary hiring information, responding to inquiries, and maintaining accurate records of all hiring, terminations, and related personnel actions.
Cross-Training & Collaboration: Partner with other Office Administrator III team members to cross-train on travel arrangements, internal onboarding procedures, and other shared administrative responsibilities.
Event Coordination: Support the Administration Team with logistics, planning, and execution of internal events and activities.

Other duties may include:

Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
May be responsible for managing office budget and contract/price negotiations with vendors.
May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various "back office" functions.
Considered highly skilled and proficient in discipline.
Conduct complex, important work under minimal supervision and with wide latitude for independent judgment.

Minimum Qualifications
Qualifications:

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience). Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer:
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Position Summary:

The Office Administrator III provides advanced administrative and operational support to ensure efficient business operations. This role is responsible for managing payroll-related actions, coordinating with HR partners, and supporting administrative functions across teams. The ideal candidate is detail-oriented, collaborative, and proactive in supporting both staff and leadership.

Comments:

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead

Preferences

Strong organizational and communication skills.
Experience with payroll or HR administrative processes preferred.
Ability to manage multiple priorities and maintain confidentiality.
Proficiency in Microsoft Office Suite and other administrative tools

Problem Solving:
This position provides coordination and decision making for all activities of a specified program. Problems arising from coordination amongst stakeholders will be addressed by the incumbent who will refer to the manager and established committees for guidance.
Comments:
Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead

Special Instructions

Requisition Number: PRN43525B
Full Time or Part Time? Full Time
Work Schedule Summary: 8:00 AM to 5:00 PM (flexible)
Department: 00810 - Scient Comp & Imag Instit-Oper
Location: Campus
Pay Rate Range: $36,196 to $63,000
Close Date: 2/6/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/192241