Job Details

Administrative Assistant

Position Number: 6785138
Location: Lubbock, TX
Position Type: Secretary and Administrative Assistants

Administrative Assistant
Lubbock
43200BR
TTU Online Business Operations

Position Description
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Major/Essential Functions

Serve as receptionist for TTU Online. Cover front desk, perform opening duties around the office. Answer phone calls and emails as needed. Provide basic information for online and regional site programs to prospective students via phone and email. Distribute mail to staff in the TTU Plaza. Process staff parking requests. 40%
With the help of student staff, maintain supply inventory, keep office and kitchen supplies stocked and organized. 20%
Provide staff support to online staff, including assisting with travel, conference registrations, meeting preparation, conference room reservations and preparations, campus parking requests, and operations requests. 20%
Onboarding of new employees, including setting up photo appointments, providing welcome kits, ensuring shirts are ordered, etc. Maintain staff information list for TTU Online. 5%
Assist with inventory management by 1. Tracking and recording computer locations, recording lost or damaged assets, and working with TTU IT staff to maintain records for annual certification. Assist with any audits required by the university. 2. Preparing and maintaining equipment records for staff and teacher check-out and usage. 10%
Assist with processing tickets, operations requests, and Smartsheet updates as needed. 5%
Punctual and reliable, with the ability to multitask.
Is orderly and systematic in approach to handling tasks.
Handles visitors with grace and tact.

Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

Proficiency in written, oral, and office processes that may be required for the position.
Previous experience working in higher education

Special Instructions to Applicant

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.