Job Details

Administrative Assistant 2

Position Number: 6795280
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 2

Job ID: 293222
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

Administrative support to the Associate Dean of Research. Performing duties of a complex and confidential nature including but not limited to visitor reception, telephone coverage, correspondence, documentation preparation, complex travel, coordinating with internal and external departments for meetings, assisting with appointments, expense reimbursement, accounting, filing, various project assistance, and other duties as assigned.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT: Provide advanced administrative support to the Associate Dean of Research; manage calendar, emails, meeting schedules, document preparation.

MAINTAIN RECORDS: Maintain research records for grants for the associate dean. Maintain digital files in Box. Provide the associate dean support for his potential and new grant awards and his current awards.

PREPARE REPORTS: Prepare reports, including budget, for the Research Office, serve as liaison to researchers for faculty and staff questions and issues for the associate dean. Maintain confidential records and ensure proper documentation practices.

SUPPLIES, INVENTORY, AND RECONCILIATION: Order office supplies, monitor inventory, and track project timelines and deliverable. Reconcile and maintain financial records for research office accounts. To include documentation and tracking of expenses.

DEPARTMENTAL LIAISON: Liaise for internal departments and external vendors to support operational needs of the research office. Coordinate complex travel arrangements and process for reimbursements timely while following institutional guidelines for travel.

RESEARCH SUPPORT: Support research office projects as needed including but not limited to scheduling, data reporting, and taking minutes at meetings. Conduct annual equipment inspections and maintain documentation for compliance and reporting.

OTHER: Perform all other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.

OR

High school diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Preferred Education: Bachelor's degree from an accredited college or university is preferred.

Preferred Experience: Experience with database software. Additional related experience.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient computer skills in Word, Excel, Outlook, Adobe Acrobat, PowerPoint, and PeopleSoft

Proficient knowledge of bank account reconciliation

Professional dress and demeanor required

Working knowledge of the policies and procedures

SKILLS
Excellent interpersonal, written, and verbal communication skills

ABILITIES
Ability to maintain confidentiality

Ability to interact with a wide range of people including faculty, students, residents, deans, staff across university, as well as external callers and visitors.

Ability to multitask and handle a heavy workload

Ability to proofread with a high-level accuracy

Ability to accurately compose, format, edit correspondence and documents

Ability to quickly learn software

Shift/Salary/Benefits

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=293222&PostingSeq=1