Job Details

Business Manager

Position Number: 6797151
Location: Lubbock, TX
Position Type: Business and Financial Management

Business Manager
Lubbock
43266BR
Personal Financial Planning

Position Description
Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator.

Major/Essential Functions
1. Academic Unit Operations

Manage all financial operations, including budget planning, preparation, analysis, and optimal resource use.
Perform monthly payroll verification; reconcile FOPs, departmental accounts, and research/grant finances.
Coordinate new faculty startup packages; prepare startup and grant reports.
Serve as ESC; manage hiring for faculty and staff; oversee appointments, ePAFs, and position actions.
Oversee onboarding and offboarding for all faculty and staff.
Lead annual budget preparation, fiscal year-end close, and opening of operations.
Coordinate summer budgets and appointments.
Oversee SIF and course fee processes, including review, approval, tracking, reconciliation, and reporting each term.
Conduct/oversee fiscal tasks: budget revisions, cost transfers, labor distributions, check requests, participant payments, EOPs, POs, p-card reconciliation, travel applications/vouchers, deposits, etc.
Oversee travel and procurement request processes.
Conduct/oversee inventory of department and lab supplies.
Coordinate annual endowment reporting; monitor account utilization.
Complete annual space inventory reporting for the college and required annual checklists.

2. Faculty & Staff Support

Track office space assignments; coordinate furniture, telecom, key/room requests.
Maintain faculty and staff records.
Ensure quality control of departmental and center/institute processes.
Coordinate/approve leave requests; approve web-time entry as Chair/Director proxy when needed.
Supervise staff, facilitate performance reviews, provide feedback, monitor deadlines, and ensure compliance with procedures.
Manage workflow of staff, student assistants, and coordinators: assign/reassign tasks, define processes, identify resources, and support high-volume periods.
Maintain academic unit organizational structure, calendars, email lists, and directories (including centers/institutes).

3. Support to Chair/Director

Manage Chair/Director calendar, appointments, and travel (when requested).
Draft correspondence and prepare presentation materials.
Coordinate travel arrangements and maintain travel files.
Plan meetings/events as requested.
Research, compile, and prepare required reports or information.
Coordinate personnel appointments each semester (GPTIs, TAs, RAs, SAs, GAs, work-study).
Assist with special projects as assigned.

4. Scholarship/Fellowship Coordination

Conduct/oversee all scholarship activities; support the Scholarship Committee in awarding funds.
Manage scholarship resources and maintain required files (subject to annual audit).
Oversee complete scholarship process; attend annual Scholarship Coordinator meeting.
Track graduate recruitment resources.

5. Additional Duties

Attend meetings/trainings (e.g., CHHS Senior Staff, Procurement Forums) to stay informed on policy updates; communicate changes to faculty/staff.
Serve as backup for visitor reception, requests, calls, work orders, and maintenance.
Serve as or oversee Emergency Action Coordinator; maintain emergency contacts; ensure safety compliance.
Maintain/enter FAEIS and BOHS HS Survey data.
Assist undergraduate and graduate students as needed.
Perform other duties as assigned.

6. Center/Institute Support

Provide regular reconciliation and financial reporting (at least quarterly) to center/institute directors and the Academic Unit Chair/Director.
Assist with annual budget planning.
Assist with/oversee employee appointments as ESC when needed.
Help determine appropriate funding sources for center/institute expenses.
Provide oversight to ensure strong business practices (p-card, procurement, travel, etc.).

2. Faculty & Staff Support

Required Qualifications
Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

Special Instructions to Applicant

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.