Job Details

Records Clerk and Clery Compliance Officer

Position Number: 6804057
Location: West Long Branch, NJ
Position Type: Campus Safety and Police

Records Clerk and Clery Compliance Officer

Job Category: Police
Requisition Number: RECOR001277
Posted: December 18, 2025
Full Time
On-site
Rate: $34.48 USD per hour

Monmouth University Main Campus
West Long Branch, NJ

Monmouth University is seeking applications for a Records Clerk and Clery Compliance Officer in the Monmouth University Police Department.

The Records Clerk and Clery Compliance Officer performs a variety of administrative and clerical duties related to the maintenance, processing, and security of police records and reports for the University Police Department. This civilian position plays a key role in supporting law enforcement operations by ensuring the accurate entry, organization, retrieval, and dissemination of sensitive information in compliance with university policy, state and federal laws, and criminal justice standards. The Records Clerk and Clery Compliance Officer provides exceptional customer service to members of the campus community, law enforcement agencies, and the public, while maintaining strict confidentiality and professionalism.

This is an in-person, on-campus, non-remote position.
Application Materials Required:
Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

Resume or Curriculum Vitae
Cover Letter
Professional References

Responsibilities and Duties

Receive, review, and process police reports, citations, arrest records, incident logs, and related documentation.
Collect data from patrol, traffic and detective bureau and dispatch.
Maintain accurate and up-to-date electronic and physical records using records management systems and applicable databases.
Ensure compliance with records retention schedules, confidentiality laws (such as FERPA, CJIS, and state public records acts), and departmental policies.
Respond to requests for police reports, background checks, and public records in accordance with established procedures.
Create and maintain procedure manuals for records. Maintain schedule to retain and/or destroy records.
Assist law enforcement personnel, university departments, and the public with records inquiries while protecting restricted or confidential information.
Prepare statistical and administrative reports related to crime data, arrests, or other police activities as required.
Coordinate the release, expungement, sealing, or destruction of records following legal and departmental guidelines.
Verify data accuracy, correct discrepancies, and ensure timely filing of all documents.
Support audits and inspections by internal or external agencies.
Creates and maintains an accurate filing system of electronic and paper based police records, reports, logs, case files, and other departmental documentation and materials in accordance with all applicable guidelines, standards and requirements.
Assists with the Telestaff law enforcement scheduling system.
Serve as the Body Worn Camera and Mobile Video Recorder Administrator and oversee the management of both programs. Issuing, using and maintaining Body Worn Camera's, ensuring that cameras are properly assigned, used and maintained according to department policies.
Training and Oversight – provide training to officers on proper use and maintenance of BWCs as well as reviewing & evaluating program effectiveness.
Data Management – reviewing, downloading and purging captured data and identifying any significant issues with camera maintenance.
Policy & Procedure Review – regularly reviewing and updating policies related to BWCs to ensure compliance with legal standards and department guidelines. Review and redact data and ensure release is in accordance with federal, state and local statutes and established policies and procedures.
Custodian of Records and disseminator of information in accordance with Attorney General Guidelines and Monmouth University polices and administrative regulations.
Serve as Clery Records Custodian and Campus Safety Survey Administrator, overseeing reporting, recordkeeping, and awareness campaigns.
Assist the Assistant Dean of Students with the development and publication of the annual Guide to a Safe Campus in compliance with federal mandates.

Qualifications

High school diploma or GED.
Three (3) + years of clerical, records management, or administrative experience.
Working knowledge of office procedures, records management principles, and data entry practices.
Intermediate knowledge of computer software including Microsoft Office Suite and records management systems.
Ability to learn and apply federal and state laws governing police records and information security.
Excellent attention to detail, organizational skills, and ability to manage confidential materials.
Strong communication and customer service skills; ability to interact effectively with diverse populations.

Preferred Qualifications

Associate degree in criminal justice, business administration, or a related field.
Experience using law enforcement databases or similar systems.
Experience in a law enforcement or public safety setting.
Knowledge of Clery Act reporting requirements and campus safety regulations.
Certification or training in records management, public records, or CJIS compliance.

Questions regarding this search should be directed to:
Barbara Santos at bsantos@monmouth.edu or 732-263-5629

Note to Applicants:
Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.
Working at Monmouth University perks – MU offers:

403(b) Retirement Plan (8% employer contribution)
Generous Paid Time Off
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil-union partner and IRS dependent
after one-year of full-time continuous employment
Employer paid Short & Long-Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department:
Police Department

Work Schedule:
Monday through Friday

Total Weeks Per Year
52

Hours Per Week:
36.25

Expected Salary:
$34.48 - $37.13 per hour

Union:
N/A

Job Posting Close Date:
Open until filled

To apply, visit https://recruiting.ultipro.com/MON1000MON/JobBoard/d4da5ea7-24db-4f02-a484-7497ffffb76d/OpportunityDetail?opportunityId=26e1e3a7-eaca-4149-9a57-4ac62e81be16

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.