Job Details

Assistant Director - Facilities

Position Number: 6819241
Location: Lubbock, TX
Position Type: Facilities Management

Assistant Director - Facilities
Lubbock
43334BR
University Recreation Student Fees

Position Description
Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

Major/Essential Functions
Staff Leadership & Compliance:

Provides strategic leadership and direction for the Facilities area.
Directly supervises two full-time professionals, 12-15 student employees, and indirectly supervises 80 student staff.
Collaborates and exercises decision making to develop and implement staffing models, performance standards, and training strategies to achieve departmental goals and maintain operational excellence.
Direct the work of others to execute recruitment and hiring processes for student staff.
Designs and facilitates professional development initiatives, including weekly staff meetings, semesterly ARC in-services, and ongoing compliance training, while ensuring adherence to departmental ,university, and federal standards through established accountability systems and documentation processes.

Facility Operations:

Provides strategic oversight and directs the work of others to execute the day-to-day operations of the Student Recreation Center, ensuring alignment with departmental priorities and service standards.
Coordinates with University Recreation maintenance team to ensure that work orders are submitted and completed in a timely manner, ensure that all equipment is safe and available for patron use.
Collaborates with others and exercises independent decision making regarding the development and implementation of facility signage standards, operating procedures, and emergency protocols.
Oversees equipment procurement, maintenance, and warranty management in collaboration with approved vendors and manufacturers.
Directs others to purchase and complete inventory control processes for facility supplies, equipment, and materials to ensure timely procurement and budget compliance.

Program Management and Execution:

Oversee the strategic administration of the Fusion scheduling and reservation system, ensuring efficient and equitable space allocation for all users.
Exercises independent decision making to develop and evaluate policies and procedures for facility access, reservation, and risk management; uses assessment data to drive process improvement.
Provides oversight of incident and accident reporting, follow-up, and communication with campus partners.
Directs revenue tracking, payroll deduction processes, and reporting to support accurate financial forecasting and accountability.
Achieves and maintains ARC CPR/First Aid/AED instructor certification. Administers ARC First Aid/CPR/AED courses to provide staff certifications.

Administration:

Provides administrative and fiscal oversight for staff scheduling, timekeeping, payroll approval, and reconciliation for accuracy and budgetary compliance.
Directs membership and payroll deduction administration in partnership with other TTU departments.
Analyzes financial and operational data to inform resource allocation, staffing models, and revenue forecasting.
Contributes to annual budget preparation and long-term financial planning for facility operations.
Executes purchasing card transactions, reconciliations, and reporting in compliance with university financial policies.

Manage Internal & External Relationships:

Builds and sustains collaborative partnerships with campus departments, external organizations, and community stakeholders to support facility utilization, safety, and engagement.
Oversee and direct others to execute event logistics, communication, and invoicing for all indoor rental and reservation clients to ensure successful execution and client satisfaction.
Represents University Recreation and engage at campus and community outreach events, including orientations and partnership meetings, to enhance visibility and engagement.
Provides oversight into facility access during university tours, summer camps, and special events, ensuring coordination and risk management.
Serves as the primary liaison with the Department of Kinesiology & Sports Management to manage academic class reservations and access needs.

Required Qualifications
Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

Special Instructions to Applicant

Minimum Hire Rate

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.