Job Details

Accounts Payable Analyst

Position Number: 6957726
Location: Augusta, GA
Position Type: Business - Accounting

Accounts Payable Analyst

Job ID: 295084
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.

Job Summary

This position is responsible for the accounts payable/travel administrative function for AU. These duties include but are not limited to payment request analysis, voucher input and processing, account research and resolution, audit of employee reimbursements, direct bill payments, supplier addition/maintenance.

Responsibilities

The duties include, but are not limited to:

Process employee travel reimbursements
Review, audit and process employee travel reimbursements and direct bill invoices for AU. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to.

Auditing and payment of invoices
Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and BOR/State/Federal compliance with expense.

Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).

Retain invoice information files
Organize, update, and retain invoice information files and voucher audit records. Specific participants are internal, BOR and State audit requisitions.

Supplier creation and maintenance
Supplier creation and maintenance. IRS TIN match to ensure name and tax id are accurate. Ensuring address verifications.

Accounts Payable mail distribution
Receive, open and process Accounts Payable mail distribution and voucher/check documentation match.

Resolution for outstanding payment issues
Proactively seek resolution for outstanding payment issues within and without the enterprise for AU. These actions include resolving price discrepancies, vendor disputes and payment release issues. These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.

Coordinate verification of receipts
Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item (s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.

Streamline work processes
Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service.

Other duties as assigned
Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.

Required Qualifications

Educational Requirements

High School diploma or GED from a recognized state or federal accredited organization is required plus 4 years of accounting/financial support experience or an Associate's degree from an accredited college or university with 2 years of related experience or a Bachelor's degree from an accredited college or University.

Preferred Qualifications

Additional Preferred Qualifications
Relevant experience with, and understanding of, Peoplesoft Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration.

Proficient in all Microsoft Office

Preferred Educational Qualifications
Bachelor's degree from an accredited college or university in Business or related field.

Preferred Experience
Relevant experience with, and understanding of, Peoplesoft Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration.

Knowledge, Skills, & Abilities

ABILITIES

This is a fully on-site position and requires the ability to work effectively in an office environment.

Ability to research, reconcile and resolve payment issues.

Ability to analyze complex issues and take appropriate corrective actions.

Ability to adhere to internal control requirements, procedures and department processes.

Ability to communicate orally and written word in a professional manner

Ability to take initiative and work independently in a team environment

Well organized, with ability to handle multiple priorities

SKILLS

Social skills needed to relate with co-workers, vendors, and customers

Intermediate skills in Microsoft Office and PeopleSoft Financials

High degree of accuracy and attention to detail

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 7

Salary Minimum: $20.29/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 2/24/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=295084&PostingSeq=1