Job Details

Employment Compliance Specialist

Position Number: 6982888
Location: Salt Lake City, UT
Position Type: Human Resources

Employment Compliance Specialist

Job Summary

University of Utah Human Resource Management (UHRM) has an opening for a newly created compliance specialist role focusing on out-of-state employment. This position will be housed in our downtown SLC office reporting to the Senior Director of Employee Relations. The Employment Compliance Specialist is responsible for managing institutional compliance with state-specific employment statutes, and related regulatory requirements for employees working outside the State of Utah. This position serves as the primary compliance liaison among HRIS, Payroll, Benefits, departments, and external state agencies to mitigate risk and facilitate lawful employment practices across multiple jurisdictions.

This role requires the ability to learn and confidently apply multi-state employment laws, exceptional coordination skills, and the ability to manage complex, cross-functional compliance processes.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
Remote Work & Out of State Employment Oversight

Partner with HRIS to establish and maintain processes for accurately tracking employee work locations outside Utah.
Regularly audit Remote Work Agreements. Coordinate with departments to facilitate compliance.
Partner with leadership when departments seek to hire employees outside of Utah. Receive and process out of state hire and transfer applications.
Coordinate with UUHC-HR regarding remote employees and provide ongoing updates related to compliance requirements and regulatory changes.

Unemployment Insurance & Workers Compensation Administration

Research compliance requirements and establish unemployment and workers compensation coverage in new states, as needed.
Coordinate administration and payments of unemployment, workers comp or additional state mandated premiums between Academics and Hospital HR teams.

Wage & Hour Compliance

Ensure compliance with state wage and employment law postings and notice requirements.
Partner with payroll to confirm pay frequency, overtime calculations and timekeeping requirements in other states, ensure timely payments

Leave Administration & Benefits Compliance

Collaborate with Leave and Benefits teams to determine leave entitlements and compliance in each state.
Assist employees in filing for state-administered leave benefits, where applicable.

Policy & Legal Coordination

Coordinate updates to University policies to support compliance with state-specific laws.
Work closely with the Office of General Counsel on employee claims and state-specific legal matters.
Monitor legislative changes and proactively identify compliance gaps.
Communicate compliance risks and recommended mitigation strategies to HR leadership.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Related work experience typically includes:

Working knowledge of state wage and hour laws, unemployment insurance, workers compensation and leave laws
Experience Coordinating with HRIS and payroll systems
Strong analytical, organization and project management skills
Excellent written and verbal communication skills
Ability to manage confidential and sensitive information

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget:

Compliance Specialist, II: Expected Pay Range: $60,000-$64,000

Requires a bachelor degree or equivalency in Human Resources, Business Administration, Public Administration or related fields + 4 years or a master's (or equivalency) In Human Resources, Business Administration, Public Administration or related field + 2 years of directly related work experience.
This is a Developing-Level position in the General Professional track. Requires moderate skill set and proficiency in interpreting and applying relevant employment laws and regulations . Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Compliance Specialist, III: Expected Pay Range: $70,000-$76,000

Requires a bachelor's bachelor degree or equivalency in Human Resources, Business Administration, Public Administration or related fields + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
This is a Career-Level position in the General Professional track. Requires a high level of skill and proficiency in interpreting and applying relevant employment laws and regulations. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment

Preferences

Experience in leave administration/oversight and compliance oversight.
Experience working with multi-entity or complex organizational structures.
Project Management experience
SHRM-CP, SHRM- SCP, PHR or SPHR certification

Special Instructions

Requisition Number: PRN44419B
Full Time or Part Time? Full Time
Work Schedule Summary: This is a hybrid position expected to work at least 2 days per week in our downtown SLC office. Training will be conducted on-site, 5 days per week for at least the first six weeks.If hired, applicants must have the ability to live and work from the State of Utah.
Department: 00410 - Human Resources
Location: Other
Pay Rate Range: $60,000-$76,000
Close Date: 3/31/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/197426