Job Details

Deputy Controller

Position Number: 7035477
Location: Columbus, GA
Position Type: Business - Accounting

Deputy Controller

Job ID: 296702
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Business Office

Job Summary

This position will report to the Comptroller and will perform and assist with various supervisory and account duties.

Responsibilities

Significant Duties & Responsibilities Include: Supervision of the university Accounting Office (five full time employees) - Oversee operations of the Columbus State Accounting Office that is responsible for university accounts payable and expense processing. Supervise five employees in university Accounting Office.; Monitor and manage reporting processed in PeopleSoft Financials - Create PeopleSoft queries as needed and requested using PeopleSoft Query Manager. Assist with PeopleSoft upgrades.; Reconciliation of Capital Assets - Responsible for the monthly reconciliation of capital asset receipts and depreciation to the general ledger to ensure that assets are received correctly and in a timely manner. Research capital assets receipts and submit journal entries as needed. Provide an annual detail and summary reconciliation of capital asset cost and depreciation for audit purposes. Communicate with Accounting Services and Assets Manager as needed.; Approval and set up of Custodial (Funds Held for Others) Accounts - Responsible for the review of Custodial Account Requests to ensure that the purpose of the account meets BOR and internal policy. Set-up and validation of agency account chart field values in PeopleSoft Financials. Maintain documentation of Custodial Account Request forms for audit purposes. Approve custodial account expenditures to ensure funds are available. Monitor custodial accounts on a monthly basis to ensure there are no deficit balances and work with organizations to clear deficit balances as needed. Provide Ledger History reports to groups and organizations as requested.; Reconciliation and draw down of Federal Financial Aid funds -Responsible for reviewing federal financial aid activity including awards and receivables on a monthly basis. Reconciliation of federal financial aid between Banner, PeopleSoft, and the Department of Education COD website. Draw down of federal fund receivables due to the University for Financial Aid previously disbursed. Communication with the Office of Financial Aid regarding discrepancies and final annual closeout totals. Management of Federal Work Study Program to ensure compliance with federal regulations regarding use of FWS funds for JLD and SEOG. Return of funds as necessary when aid is removed after program closeout. Assist in preparation of the Fiscal Operations Report and Application to Participate (FISAP).; Assists in preparation of the Annual Financial Report (AFR).; Prepares the Budgetary Compliance Report (BCR).; Assists in preparation, reconciling, and submitting annual Transparency in Government (TIGA) required information - salaries & travel and payments & obligations.; 1099 Supplier Reporting.; Assists in overseeing year-end closing processes.; Serves as the secondary contact with external auditors.; Assists in reporting financial data to the Board of Regents.; Prepares and reviews journal entries (as requested and month end).; Review and approval of departmental petty cash requests.; Works closely with the Purchasing Department to meet a common goal - suppliers paid in a timely manner and merchandize received.; Continuously evaluating and implementing process improvements.; Assisting with Cash Management including daily bank account debit verification, journal entries, supplier ACH and positive pay imports and approvals, as well as domestic and international wires.; Other duties as assigned.; Serve on University Committees as requested.

Required Qualifications

Required Qualifications include: Minimum requirement of a Bachelor's degree in Accounting, and three to five years related experience.; Extensive knowledge of accounting principles and practices and their application to university accounting systems.; Considerable knowledge of modern office methods and procedures and familiarity with the use of standard office equipment used in complex accounting transactions.; Considerable knowledge of the principles of university financial administration including budgeting and reporting.

Preferred Qualifications

Preferred Qualifications include: Master's degree preferred.

Proposed Salary

The proposed annualized salary range for this position is $78,162 - $90,000 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: Ability to make independent audits of a complex set of accounting records.; Ability to develop internal accounting and control systems.; Ability to establish and maintain effective working relationships with subordinates, other employees and officials and the general public.; Ability to plan, organize, and supervise the work of subordinate professional and clerical employees.

Contact Information

If you have any questions, please contact Veronica Streetman, Hiring Manager, via email at streetman_veronica@columbusstate.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
Pre-employment drug testing for positions with high-risk responsibilities.
Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Position of Trust + Education & Credit

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=296702&PostingSeq=1