Job Details

Buyer

Position Number: 7057036
Location: Pasadena, CA
Position Type: Business - Other Business

Buyer

Pasadena City College

Salary: $71,549.16 - $78,882.72 AnnuallyCFT-48

Job Type: Full-Time

Job Number: 09474

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: 4/22/2026 11:59 PM Pacific

Under the supervision of the Director of Purchasing and Contract Administration, the Buyer performs a variety of specialized duties associated with the purchase, delivery, and contracting for supplies, equipment, and professional/maintenance services in compliance with applicable laws, District regulations, and department procedures.

Examples Of Duties:

Prepares and conducts requests for quotations and informal bids in accordance with Public Contract Codes, Education Codes, Labor Codes, California Uniform Public Construction Cost Accounting Act (CUPCCAA), and Board Policy, including any required follow-up actions such as Board authorizations and approvals.
Obtains, compares, and analyzes quotations; recommends awards; negotiates purchase terms and pricing with vendors according to established guidelines; and ensures product compliance with specifications, timely deliveries and bid requirements.
Receives and reviews requisitions in a timely manner; contacts appropriate vendors; obtains price quotes; and issues purchase orders.
Receives and reviews Contract Request Forms for non-complex services in a timely manner; contacts service providers; drafts agreements using approved templates; and obtains Board approval.
Researches pricing, quality, and availability of materials and sources; conducts acquisitions in compliance with applicable piggyback contracts.
Processes change orders, notices, reports, and other documents as needed.
Maintains up-to-date sources for supplies and commodities to support the purchasing process.
Provides information and assistance to District administrators regarding the purchase of materials, equipment, and supplies.
Writes and prepares clear, precise specifications describing desired goods or services.
Ensures proper account coding and maintains all required supporting documentation on file.
Coordinates with Accounts Payable and resolves discrepancies related to cost and quantity.
Assists with inventory management and the disposition of surplus property, as required.
Assists with monitoring the receipt and return of equipment, goods, and services.
Assists with perpetual and periodic inventories of fixed assets and generates year-end fixed asset reports.
Generates contracts for professional services and/or public works, as assigned.
Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

Required:

Associate degree in any field.
Four years of purchasing or accounts payable experience.

Preferred:

Four years of purchasing or accounts payable experience in a public educational institution.

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

Proficiency in the operation and use of computers utilizing word processing, spreadsheet, and database management software programs, and Internet browsers, websites, and email.
Knowledge of purchasing principles and practices, including the preparation of, informal bids under the California Uniform Public Construction Cost Accounting Act (CUPCCAA), specifications, evaluations, and awarding of bids.
Understanding of the California Education Codes, Contract Codes and Labor Codes relating to purchasing.
Ability to communicate effectively both orally and in writing.
Ability to work effectively with cross-functional teams and maintains collaborative, positive working relationships.
Ability to work under deadlines and perform multiple assignments with interruptions.
Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.

PHYSICAL ABILITIES AND WORK ENVIRONMENT - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL ABILITIES

Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time; bending, kneeling, climbing, and reaching to retrieve and file equipment, and dexterity of hands and fingers to operate and repair equipment as well as to type on a computer keyboard.
Standing, and walking between work areas is required.
Positions in this classification may occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information and equipment.
Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Core Competencies: The District has identified the following essential skills and attributes needed for success in this position.

Public Sector Procurement
Vendor Relationship Management
Performance Management
Documentation and Regulatory Compliance
Retention Policy Adherence

Salary Schedule/RangeCFT-48

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/5123098/buyer

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