Job Details

Sr. Administrative Assistant, Development

Position Number: 7098135
Location: Bowling Green, OH
Position Type: Development and Fund Raising

Sr. Administrative Assistant, Development

Bowling Green State University

Salary: $21.25 - $23.22 Hourly
Job Type: Full-Time
Division: V P University Advancement
Opening Date: 04/21/2026
Location: Main Campus (BG), OH
Job Number: BGSU01581
Department: V P University Advancement
Closing: 5/5/2026 11:59 PM Eastern

Summary

The Senior Administrative Assistant provides advanced operational and administrative support to the Development team within University Advancement. This role supports Gift Planning and Development officers through CRM management, oversight of scheduling and travel coordination, gift agreement documentation processing and monitors designated Development budgets. The Senior Administrative Assistant reports to the Director of Advancement Communications, Events, Leadership and Board Engagement.

Essential Functions

Gift Planning Support:

Provide operational support to the area of Gift Planning, including calendar management, donor meeting preparation and follow-up coordination.
Maintain accurate CRM records, including contact reports, donor notes and planned giving activity.
Coordinate Gift Planning marketing efforts, including mailings, recognition society communications and response tracking.
Track deadlines and documentation related to planned gifts, estate notifications and stewardship activity.

Development Team Support:

Coordinate the tracking and internal review process for donor proposals and gift/fund agreements, ensuring documents are developed, approved by appropriate stakeholders and finalized in a timely manner.
Coordinate administrative support for principal gift activity, including scheduling strategy meetings, preparing agendas and briefing materials, tracking follow-up actions and ensuring materials are organized for effective donor engagement.
Coordinate logistics for donor meetings, cultivation events, and on-campus visits, including itineraries, reservations and materials.
Assist with the reconciliation of the Development teams monthly expenses.

Operational Oversight:

Serve as an operational resource to Development officers by supporting organization, documentation and process consistency.
Monitor and reconcile designated Development budgets and expenses.
Maintain organized records and internal tracking systems to support consistent fundraising operations.

Minimum Qualifications

Experience

One to two years related experience required; must include progressive administrative experience

Education

High school diploma or GED required

Additional Information

Essential Competencies

Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Ability to use sound judgment, tact and discretion when working with confidential files

Deadline to Apply: May 5, 2026

Required Application Materials & Evaluation

Experience must be fully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5315387/sr-administrative-assistant-development

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