Job Details

Administrative Officer

Position Number: 7114241
Location: Salt Lake City, UT
Position Type: Administrative Vice Presidents

Administrative Officer

Job Summary

This position serves as the primary HR liaison for the College, coordinating personnel processes and ensuring compliance with university policies. The role also oversees financial reconciliation, supporting accurate financial management and efficient administrative operations across the College.

Responsibilities
1. Serve as the College HR liaison between academic departments, the Dean's Office, and central HR; coordinate hiring, onboarding, personnel actions, and payroll processes in compliance with university policies
2. Reconcile and monitor all college financial transactions, including procurement, payroll, and operating expenses, ensuring accuracy, proper account coding, and adherence to approved budgets3. Prepare and analyze financial reports to support decision-making and budget management; identify discrepancies and recommend adjustments as needed
4. Coordinate procurement and financial operations, including purchasing, invoice processing, and maintenance of accurate financial records
5. Interpret and implement university policies, federal regulations, and contractual requirements; develop and maintain standard operating procedures to ensure consistency and compliance
6. Provide guidance and training to departments on HR and financial processes, supporting effective and efficient operations across the College

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN44862B
Full Time or Part Time? Full Time
Work Schedule Summary: 8am to 5pm schedule
Department: 00161 - College of Education-Dean
Location: Campus
Pay Rate Range: $31,600 to $55,621
Close Date: 5/5/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/200837