Job Details

Event Specialist III

Position Number: 7136247
Location: Columbus, GA
Position Type: Conference and Events Administration

Event Specialist III

Job ID: 298119
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

University Operations

Job Summary

The Event Specialist III within University Operations serves as a working lead position, providing day-to-day direction and coordination for event setup operations across campus. This role oversees more than 1,200 events each year and is responsible for assisting in setting up all events, meetings, and special gatherings for Columbus State University as the primary duty. The position ensures that work order details, including event setup diagrams and specialized equipment, meet both customer expectations and internal standards. This role requires flexibility, including regular work during nights and weekends, to support the full scope of university events and operations.

Responsibilities

Significant Duties & Responsbilities include: Leads and assists in the setup of all events, meetings, and special gatherings, ensuring accuracy and efficiency in execution.; Provides work direction and guidance to team members to ensure timely and high-quality event setup.; Conducts inventory and prepares items and equipment according to work order needs.; Ensures events are set to work order specifications.; Works with customers to understand specific needs related to event setup and execution.; Troubleshoots event-related issues; moves and sets up equipment as required.; Walks assigned campus areas to ensure furniture and fixtures are in good condition and reports needed repairs.; Assists in special projects, including setting up and moving furniture or equipment on and off campus.; Assists in emergency preparations, such as clearing snow, ice, felled trees and limbs, etc. from sidewalks, roadways, and driveways.; Operates delivery trucks or equipment to assist in loading and moving materials.; Works collaboratively with moving/setup teams and grounds teams.; Serves as a brand ambassador of University Operations and Columbus State University.; Performs other duties as assigned.

Required Qualifications

Required Qualifications include: High school diploma or GED; and one to three years of related experience and/or training.

Proposed Salary

The proposed annualized salary for this position is $35,493 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: Ability to regularly lift 50 lbs. or more and perform strenuous manual tasks.; Ability to operate warehouse and delivery equipment (hand trucks, dollies, etc.).; Ability to work outdoors in varied weather conditions.; Ability to work independently and as part of a team, with strong attention to detail.; Proficiency in Microsoft Office is preferred but not required.; Valid driver's license required.

Contact Information

If you have any questions, please contact Amanda Smith, Hiring Manager, via email at smith_amanda3@columbusstate.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
Pre-employment drug testing for positions with high-risk responsibilities.
Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Background Check

Standard

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=298119&PostingSeq=1