Job Details

Senior Library Associate Specialist - Library Mailroom And Annex

Position Number: 7230540
Location: Providence, RI
Position Type: Libraries

Senior Library Associate Specialist - Library Mailroom And Annex
Brown University

To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/John-D-Rockefeller-Jr-Library/Senior-Library-Associate-Specialist---Library-Mailroom-and-Annex_REQ209392

Job Description:

Job Summary

Based Primarily in the Library Mailroom in the Rockefeller Library: Supports the moving and storage of library physical materials and mail to and from 10 Park Lane and on campus Library facilities.
Performs Library and warehouse related duties as required by orderly Library operations.
Typical duties could include transport of materials, shipping and receiving and physical storage
preparation throughout Library facilities. Interacts in a courteous and helpful manner in performing the job.

Typical Duties and Responsibilities

Drives delivery vehicles to transport library materials, supplies, and equipment according to established schedules.

Ensure the security and integrity of vehicles and cargo through proper handling and storage protocols.

Operate vehicles safely in full accordance with traffic laws, University policies, and departmental security procedures.

Reports all emergencies, including accidents involving Library vehicles, to immediate supervisor

Delivers and picks up vehicles for periodic scheduled service

Checks safety of delivery vehicles including tire inflation, mirrors, wiper blades, and lights

Assists Library event staff with set up and break down of chairs for events on an occasional basis

Reports all malfunctions of delivery vehicles to the supervisor immediately

Collects bins and book trucks, and loads and transports them via Library vehicles to insure next-day delivery of Library collections to and from all Library locations

Lifts, pushes, and pulls heavy loads on a regular basis. This includes transporting heavily loaded book trucks, moving heavy packages, and arranging stock from cartons to shelves *

Assures security, orderliness and cleanliness of all receiving, storage and stockroom areas within scope of responsibility. Assures proper storage of all materials at all times

Observes proper receiving procedures. This includes checking quantities against purchasing requisitions and refusing deliveries which do not meet established criteria.

Resolves any discrepancies in deliveries and immediately informs supervisor of those discrepancies that cannot be resolved

Receives, sorts and delivers incoming and inter-office mail shipments

Delivers materials to appropriate departments

Packs and prepares outgoing mail shipments and keeps a log of outgoing mail

Fills supply requests from library inventory

Oversees the day-to-day operation of the Rockefeller loading dock and mail room areas. This includes maintaining continuous coverage for shipping and receiving while maintaining security by restricting access through the Rockefeller mail room during business hours

Trains, schedules workflow and directs student assistants

Trains and provides assistance to co-workers

Loads and unloads boxes, bins, book trucks, and other carriers of library materials

Vacuums and cleans materials accessioned into the LCA

Copies and prints duplicate barcodes and affixes to items

Sizes, sorts, counts, and creates batch track worksheets

Folds and assembles trays for use in shelving

Properly handles delicate and fragile materials

Performs library & warehouse related duties as required

Supervisor: Head of Collections Management, Rockefeller Library
Works independently under general direction, makes independent judgments and decisions within the scope of Library policies and procedures.

Minimum Qualifications

Graduate from high school or equivalent, and two years post-secondary education or equivalent experience

Ability to read and write English

Accuracy in counting, weighing and recording data.

Ability to function as an effective member of a team

Ability to interact favorably with the public and coworkers

Excellent communication and customer relation skills

Ability to perform work accurately and at reasonable speed

Must possess and maintain a valid US State issued motor vehicle operators' license.

Experience driving a box or similar size truck is preferred.

Ability to work in multiple locations as directed and assigned by the supervisor

Physical strength and stamina for prolonged standing, lifting and carrying heavy library materials*.

Ability to bend and stoop.

*A three tier book truck empty weighs approximately 62 pounds.
*A three tier single-sided book truck fully loaded weighs approximately 287 pounds.
*A three tier double-sided book truck fully loaded weighs approximately 485 pounds.
*Boxes can weigh up to 50 pounds.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown.
Library Union position which must be posted internally for five (5) work days prior to posting for external candidates.

Best Consideration Date: June 15, 2026

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-05-19

Job Posting Title:
Senior Library Associate Specialist - Library Mailroom and Annex

Department:
University Library

Grade:
Library Grades

Worker Type:
Employee

Worker Sub-Type:
Regular

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Work Location:
Onsite

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.