Job Details

Administrative Secretary - Psychology - Graduate Program

Position Number: 7259269
Location: Bowling Green, OH
Position Type: Secretary and Administrative Assistants

Administrative Secretary - Psychology - Graduate Program

Bowling Green State University

Salary: $19.31 - $21.10 Hourly
Job Type: Full-Time
Division: A&S Dean
Opening Date: 06/22/2026
Location: Main Campus (BG), OH
Job Number: BGSU01727
Department: A&S Dean
Closing: Continuous

Summary

Provides administrative support to Chair, Graduate Coordinator, faculty, and graduate students in the Psychology Department to facilitate the daily operations of the Psychology graduate program.

Essential Functions

Assist in coordination of graduate student recruitment and admissions
Coordinate communication with current and prospective graduate students
Serve as budget administrator with graduate contracting platform, requests graduate student contracts
Reconciles and tracks budgets. Identifies budget issues. Collects and compiles information for regular budget reports.
Maintain graduate student records, updates policies and handbooks
Responds to queries from faculty, graduate students, and prospective students regarding policies and procedures
Assists in course schedule development, provides basic information regarding course prerequisites, independent study and registration
Manages event planning related to graduate program, including graduate student orientation
Greets visitors to the main office, assists students, faculty and visitors
Participates in organized department-wide events
Coordinates with other staff, attends regular staff meetings
Serves as department representative on college committees as needed. works on special department projects

Minimum Qualifications

The following Experience is required:

One year related experience required

The following Education is required:

High school diploma or GED required

Additional Information

Knowledge, Skills, and Abilities:

Knowledge of basic mathematical skills Knowledge of basic reading skills Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Ability to effectively utilize audio/visual equipment

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by July 7, 2026.

Required Application Materials & Evaluation

Experience must be fully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5384438/administrative-secretary-psychology-graduate-program

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