Job Details

Administrative Secretary Army ROTC

Position Number: 7333133
Location: Bowling Green, OH
Position Type: Secretary and Administrative Assistants

Administrative Secretary Army ROTC

Bowling Green State University

Salary: $19.31 - $21.10 Hourly
Job Type: Full-Time
Division: Office of the Provost
Opening Date: 07/14/2026
Location: Main Campus (BG), OH
Job Number: BGSU01764
Department: Office of the Provost
Closing:

Summary

Provides high level administrative support to the Chair of Military Science & Leadership (MSL) department, U.S. Army Cadre (Army Officers/Enlisted) and Department of Defense to facilitate the daily operations of the department. Relieves the Chair of broad routine and non-routine administrative tasks. Serves as University and Department liaison on many levels. Train, instruct and supervise Cadre and Cadets. Manages department budgets and scholarships, supervisor/advisor for Cadet funds. Plan and organize high profile events and works closely with donors. Develop and maintain MSL schedule of classes, assist student with registration. Maintain and update BGSU Army ROTC website. Development/implement policies and procedures. Attend and record minutes at weekly staff meeting. Provide program information, written and oral communications, responds to and supplies information to inquiries, maintains and monitors calendars, prepares and distributes reports, forms, certificates, and publications. Has extensive contact and interaction with internal and external community. Plan, research, and organize workload independently.

Essential Functions

Serves as BGSU liaison to the Army ROTC Department; represents BGSU at non-university Army ROTC events or meetings; represents Army ROTC at BGSU events or meetings.
Responsible for the day to day operations of the MSL department. Assist Chair in administrative duties, relieve as needed. Support instructors and staff.
Plan/organize high profile events involving US Army dignitaries/VIPs, BGSU administration, Alumni, Donors, Cadets, parents etc. Signs correspondences.
Develop and maintain MSL schedule of classes, review classroom assignment, proof/approve final schedules; register/drop students, perform general/class overrides and class conflicts, purchase course material. Monitor/review MSL courses and minor content.
Manage MSL operating and foundation budgets (purchases, verifies, reconciles, reports), petty cash fund, scholarships; administrator for Fighting Falcon Battalion OrgSync Account; supervise/advise Cadet & Army bank account.
Develop/implement policies/procedures related to the department's administrative operations.
Requests repairs/services for building, university, equipment; maintain keys
Train, instruct, supervise new military staff upon entry and with assigned projects; in process instruct new satellite Cadets; Direct, advise, supervise Cadet leaders. Assist in overseeing Gold Bar Recruiter.
Receives quotes for events. Reconciles accordingly. Tracks detailed purchases on a monthly basis. Maintains spreadsheet for budget. Shares some expenses with Airforce and tracks accordingly.
Maintain/update Army ROTC website and databases.
Records minutes from staff meetings.

Minimum Qualifications

The following Experience is required:

One year related experience required

The following Education is required:

High school diploma or GED required

Additional Information

Knowledge, Skills, and Abilities:

Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Ability to effectively utilize audio/visual equipment

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by July 28, 2026.

Required Application Materials & Evaluation

Experience must be fully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization
BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5409882/administrative-secretary-army-rotc

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