Job Details

Asc Dir, Office Services Management

Position Number: 9919151
Location: Salt Lake City, United States
Position Type: Other Administrative Positions

Asc Dir, Office Services Management

Job Summary

Direct administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various "back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Third-level manager. Manage the activities of first-level and second-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Serve as the primary point of contact for the Executive Director of the Center for Business, Health, and Prosperity -who also serves as President of Ensign Global University and CoExecutive Director of the Impact & Prosperity Epicenter managing inquiries and communications from staff, students, donors, partners, and highlevel university leaders, and ensuring professional coordination with executive and VIPlevel stakeholders
Assist the Executive Director in communicating the progress of Center and Ensign Global University initiatives to key stakeholders, including Advisory Boards, External Boards, Steering Committees, the Board of Governors, university administrators, and donors
Draft, edit, and proofread confidential reports, memos, presentations, and other sensitive communications on behalf of Executive Director and other team members
Serve as a central coordination hub between cross-functional teams to streamline communication, address issues, align stakeholders, and drive strategic problem-solving for seamless workflow execution
Leverage comprehensive knowledge of crossfunctional roles to proactively guide work, remove obstacles, resolve workflow questions, and ensure aligned, effective execution
Plan, prepare, and facilitate staff and high-level meetings across multiple time zones to support executive leadership and staff, including scheduling and material preparation
Direct daily administrative operations, including facility issues, staff schedules, access management, and general office services (reception, mail, parking, etc.)
Collaborate regularly as a member of the Executive Team to support the strategic plan of the Center and Ensign Global University, including process improvements and KPI development, and policy implementation
Develop and maintain clear, comprehensive process documentation and reference materials to establish and promote best practices across the Center, ensuring consistency and alignment amid differing workflows and evolving operational needs
Direct and coach staff to improve processes and achieve KPIs, coordinating crossfunctionally to align goals, remove barriers, and ensure consistent execution
Manage, coordinate, and process travel arrangements and expenses for the Executive Director, university groups, and VIP guests of both the University of Utah and Ensign Global University
Provide guidance to VIPs, university staff, students, and guests on Ghana visa requirements and processing to ensure timely and successful travel
Assist in the development of budgets for student and internal and external special travel groups
Collaborate with the Administrative Director and Executive Director to support the hiring and development of professional and student staff, including recruitment, performance evaluations, counseling, and retention efforts.
Identify internship opportunities, hire and supervise student interns to support priority Center initiatives and ensure a high-quality internship experience
Support students through community-building events aligned with the Center's mission
Contribute to the financial stability of the department's budgets, identifying efficiencies in purchasing and procurement, assisting with fundraising, and identifying opportunities to increase revenue
Prepare and review independent contract agreements in conjunction with OGC, Development, or other University offices; manage execution via DocuSign or similar platforms and coordinate with vendors, donors, or external partners
Create, edit, and publish professional marketing materials for development, recruitment, and reporting purposes
Build relationships across the University of Utah to support the mission of the Center and promote Ensign Global University
Leads and directs special projects for the Executive Director
Other duties as assigned

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Associate Director, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 10 years or a master's (or equivalency) + 8 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN46588B
Full Time or Part Time? Full Time
Work Schedule Summary: Hours are typically 9:00 am to 5:00 pm but there may be additional evening or weekend hours needed on occasion.
Department: 02113 - Business Health & Prosperity
Location: Campus
Pay Rate Range: $56,648-106,901
Close Date: 01/23/2027
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/211388