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California State University, Fresno

Accounting Technician III

Position Number: 1654978
Location: Fresno, California
Position Type: Business and Financial Management

Job Title: Accounting Technician III
Job ID: 13811
Full/ Part Time: Full-Time
Job Code: 1740
Department: Accounting Services

To view full job description including minimum qualifications and to apply directly online: http://jobs.csufresno.edu/

Salary:
Anticipated Hiring Salary: $3,426 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

Organizational Description:
The University Controller/Accounting Services Office is dedicated to facilitating the primary mission of the University by seeking the most cost-effective methods of delivering services while continuing to implement improvement of services to students, faculty, staff and all other customers.

Overview:
This position reports directly to the Assistant Controller and is a member of Accounting Services. Accounting Services is under the Division of Administrative Services which reports to the Vice President of Administration, Chief Financial Officer.

The Accounting Technician III is the advanced journey-level classification in the series. Positions in this classification require a comprehensive knowledge of financial record-keeping methods, procedures, and practices, and a basic knowledge of Generally Accepted Accounting Principles (GAAP).

The Accounting Technician III performs a wide variety of duties requiring considerable judgment, initiative, and independence. Incumbents in this classification devise new methods, modify and document established procedures based on precedent and university policies and develop new procedures as necessary; deal with subject matter requiring technical expertise; may provide technical and/or work direction to other employees; and resolve difficult and unusual problems.

The Accounting Technician III typically performs duties that include some or all of the following: assemble and compile data used in the generation of financial reports and/or analysis; maintain accounting records for funds, programs, or activities involving multiple transactions; prepare reconciliations; update and maintain accounting tables and online functionality; create and maintain more complex spreadsheets including entering, revising, sorting, calculating and creating tables; create, troubleshoot, modify, run, analyze and export advanced queries; identify, research and work with appropriate personnel to resolve computer application errors; participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output; communicate established university policies and procedures to faculty, staff and the general public, including those that require extensive interpretation; prepare monthly adjusting and year-end closing journal entries; interpret and explain university, auxiliary and funding agency regulations to students, faculty, staff and outside parties; disburse funds after independently determining conformance to university regulations; and compose correspondence of a technical nature regarding financial matters.

Position Summary:
The individual selected will be responsible for providing technical support by assembling, analyzing and adjusting student, sponsor and/or collection accounts; creating and maintaining sponsor and tuition contracts; processing, validating and executing electronic sponsor and student billings; issuing sponsor and student refunds via automated and manual processes; performing various system uploads; maintaining accounting records for sponsor accounts (extended education, special programs, athletics, external agencies); compiling data used in the generation of financial reports and/or analysis; preparing and analyzing reconciliations (sponsor receivables, dishonored checks, cash receipts, bank deposits); reviewing documents for accuracy, completeness, validity and adherence to standards; analyzing student accounts, registrations and cancellations; processing reinstatement requests, tuition waivers and deferments; writing and updating departmental procedures related to the position; identifying, researching and working with appropriate personnel to resolve computer application errors; participate in the testing of cashiering and financial software for upgrades and implementations as related to the position; preparing monthly adjusting and year-end journal entries (general journal, cash disbursements, cash receipts, write-offs); compiling and troubleshooting statistical data; preparing data to meet audit requirements; serving as a liaison between students, external agencies, departments, and Accounting Services; responding to BankMobile and 1098-T inquiries; providing back-fill in preparing tuition calculation set-ups, daily cash reconciliations; serving on appeal committees, and performing receptionist and cashiering functions; performing research and other related duties as assigned.

Major Duties of the job include:

Meeting with students daily and answering in-person and/or phone inquiries pertaining to their account, billings, refunds, BankMobile,1098-T, direct deposit, and/or direct them to the appropriate resource.

Providing technical support by assembling, analyzing and adjusting student, sponsor and collection accounts

Performing system uploads and analysis

Creating and maintaining sponsor and tuition contracts

Processing, validating and executing electronic sponsor and student billings

Issuing sponsor and student refunds via automated and manual processes

Maintaining accounting records for student and sponsor accounts (such as: extended education, special programs, athletics, and external agencies)

Compiling data used in the generation of financial reports and/or analysis

Preparing and analyzing reconciliations (such as: sponsor receivables, tuition fees and waivers, dishonored checks, cash receipts, and bank deposits)

Reviewing documents for accuracy, completeness, validity and adherence to standards

Analyzing student accounts, registrations and cancellations

Analyzing calendar year activity in student accounts, scheduling and interpreting queries, and researching failed transactions (such as: 1098-T's, uploads and reconciliations)

Analyzing and processing reinstatement requests, tuition waivers, and deferments

Writing and updating departmental procedures related to the position

Identifying, researching and working with appropriate personnel to resolve manual and computer application errors

Analyzing credit balance reports and refund issues while taking corrective measures to resolve them in a timely manner

Participating in the testing of cashiering and financial software for upgrades and implementations as related to the position

Preparing monthly adjusting and year-end journal entries (general journal, cash disbursements, cash receipts, write-offs, dishonored checks)

Compiling and validating statistical data

Preparing data to meet audit requirements

Serving as a liaison between students; external agencies, departments, and Accounting Services

Preparing and maintaining tuition calculation set-ups while obtaining appropriate supporting documentation

Serving on committees, and performing receptionist and cashiering functions

Maintaining and distributing parking permit inventory

Performing daily reconciliations

Preparing and executing group post processes to student accounts

Assisting with the compilation of student and departmental communications and techniques (such as: portal messaging, portal pop-ups, webpage updates and emails)

Providing backup support and/or assuming other work assignments, within Accounting Services, as assigned, during absences, periods of increased workload, or reassignment of duties to meet department needs

Knowledge, Skills, and Abilities:

Knowledge of Generally Accepted Accounting Principles (GAAP)

Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices

Comprehensive knowledge and proficiency in the use of Microsoft Word, Excel, PC internet and email

Knowledge and adherence to all relevant regulations and policies and procedures (such as: FERPA and CSU Executive Orders)

Skill/Ability to:
o Effectively organize and manage multiple tasks in a fast paced team-oriented environment
o Review financial documents for accuracy, completeness, validity, and adherence to standards
o Compute and post numbers rapidly and accurately; maintain files and records; identify, trace, and correct errors
o Communicate clearly and concisely, both orally and in writing, and prepare written documents and correspondence
o Apply problem solving techniques; interpret and apply written rules, regulations, accounting procedures and practices to the analysis of basic accounting problems
o Make sound decisions and recommendations regarding accounting activities and provide accurate information for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes
o Assist and work closely with Tech Services, end-users and internal customers to ensure the integrity of the application and data stored in the system and with ongoing upgrades and enhancements to program
o Provide customer service, support and serve as a resource to students, staff and external agencies in responding to inquiries and providing information
o Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment

Demonstrated history of regular attendance and positive performance reviews

Education and Experience:

Equivalent to four years of progressively responsible financial record-keeping experience, or any combination of education and experience, which has provided the above knowledge and abilities

Preferred Skills:

Bachelor's degree from an accredited four-year college or university in Business Administration or closely related field

Direct work experience with Western Union Business Solutions, PeopleSoft Financials, Student Financials, and CashNet Cashiering systems (such as: system table setups, item types, maintenance, implementations, upgrades and 1098-T's)

Working knowledge of California Code Regulations for Refund of Fees (such as: Title V, Executive Orders, Chancellor's Office, campus and other department policies pertaining to student fees and regulations)

Working knowledge of databases and reporting

Work experience in Accounting Services from one or more CSU campuses

Demonstrated ability to understand and interpret university policies and regulations for students, faculty, staff and the general public

Demonstrated history of providing excellent customer service

Computer applications configuration experience