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Augusta University
  • Position Number: 4218174
  • Location: Augusta, GA
  • Position Type: Business and Financial Management

Accounts Payable Specialist 2

Job ID: 258769
Location: Augusta University
Full/Part Time: Full Time


About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information
The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.

Job Summary
To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. Employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services. The advanced customer support required included liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and our institution customers both within and without the institution.

The duties include, but are not limited to: Invoice Payment
Responsible for the payment of invoices relating to institutional contracts, leases, maintenance agreements, construction and purchase orders for professional or contract services in a timely manner. Maintain daily workload to process payment request documents that require thorough Audit/Review, approval and expeditious distribution. Review includes but not limited to completeness, account code accuracy, and compliance with AU/USG and State of Georgia policies and procedures. Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s). Payment Issues
Proactively seek resolution for outstanding payment issues within and without the enterprise. These actions include resolving price discrepancies, supplier disputes and payment release issues. These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas. Decision Making
Responsible decision making to ensure appropriate resolution of customer problems and needs Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item (s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN. Training
Responsible for Training new hires with the nuances of PeopleSoft. These responsibilities include but are not limited to software navigation, establishing tiles, favorites. Responsible for Training new hires with the nuances of ONEUSG as well. These responsibilities include but are not limited to In/Out, Sick Leave, Annual Leave punches and managerial requests. Process Improvement
Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the enterprise, to provide exceptional customer service. Act as a SME with regards to the Procurement Process and assisting Campus were needed. Files/Records
Organize, update, and retain invoice information files and voucher audit records. Specific participants are internal, BOR and State audit requisitions. Backup Support
Backup and support in the absence of all AP staff to include Travel Audit/processing, Non/PO Check Requests, etc. Other duties as assigned.

Required Qualifications
Educational Requirements
Minimum of 5 years' experience in accounts payable AND an Associate's degree from an accredited college or university in a related field such as accounting, business and or office management.

Other Required Qualifications
The advanced customer support required include liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and our institution customers both within and without the institution.

Preferred Qualifications
Preferred Experience
Relevant experience with, and understanding of, PeopleSoft v8.9 Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration.

Knowledge, Skills, & Abilities
Demonstrate the ability to effectively interact with vendors and staff; Ability to analyze complex issues and take appropriate corrective actions; Adherence to internal control requirements and section procedures and work rules; Demonstrated ability to effectively interact in a team environment.

Shift: Days/M-F

Pay Grade: 11

Salary: Minimum $15.00/hourly-Midpoint $18.21/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 5/23/23 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, visit

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