Title: Administrative Associate
To provide advanced administrative support to the Office of the President, as well as to departments reporting directly to the President.
ESSENTIAL JOB FUNCTIONS/ JOB DUTIES AND RESPONSIBILITIES
Maintains and manages the President's calendar, including scheduling both internal and external appointments and meetings. Serves as a liaison between the Office of the President and internal/external entities. Assists visitors and responds to all inquiries - in-person, written and telephonic - timely and appropriately. Prepares and maintains accurate records for reports, contracts, forms and other documents. Oversees office purchasing, including processing and managing requisitions and purchase orders. Composes routine and non-routine correspondence independently. Coordinates and arranges conference registration and travel. Performs a variety of routine clerical tasks. Sorts and distributes mail. Maintains and orders office supplies and other materials. Records and distributes meeting minutes and materials. Manages submissions for awards and special recognitions. Supports special projects and events.
High school diploma or educational equivalent
Two or more years' experience providing direct administrative support to management
Proficiency in Microsoft Office
Experience balancing multiple priorities and projects successfully
Prior work experience in higher education
Familiarity with Banner, Dynamic Forms, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES
Effective interpersonal and communication skills. Ability to express ideas clearly and concisely. Strong organization, planning and time management skills. Ability to work independently, demonstrate initiative and balance priorities. Ability to effectively prioritize tasks to meet deadlines. Ability to establish and maintain effective working relationships across the organization and with diverse groups
Open Until Filled: Yes
Rate of Pay: $31,278 - $37,538, depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.
Nashville State Community College, an AA/EEO employer, does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a covered veteran, genetic information, and any other category protected by federal or state civil rights law with regard to employment, programs and activities of the College.
To apply, visit https://tbr.csod.com/ux/ats/careersite/8/home/requisition/7904?c=tbr
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