Job Details

University of the Incarnate Word
  • Position Number: 1348079
  • Location: San Antonio, TX
  • Position Type: Career Counseling and Placement

Career Counselor - School of Medicine

UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary
The University of the Incarnate Word School of Osteopathic Medicine educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery and innovation. The UIWSOM invites applications for the School of Osteopathic Medicine Career Counselor. This position coordinates many aspects of the UIWSOM's Career Development Plan which is designed to prepare learners to be personally and professionally successful in selection of electives, residency matching and career and leadership development. This position reports directly to the Associate Dean for Student Affairs.

Essential Functions

Job Duties
Job Duties

Job Duty Name
Essential Duties

Description of Job Duties
1. Coordinate all aspects of a learners Career Plan including, but not limited to, advising faculty and learners on the Careers in Medicine platform, scheduling workshops, monitoring a learners progress in the residency match and assisting in their decision-making process
2. Advise learners holistically while assisting them to clarify their personal, academic, and professional career goals
3. Help learners navigate institutional policies and procedures
4. Respond to a vast array and high volume of questions each requiring knowledge of different resources and procedures through phone calls, email, walk-ins, and scheduled appointments
5. Recognize different types of crisis situations and refer learners to counseling resources as deemed appropriate
6. Work collaboratively as a team member with all UIWSOM faculty, staff and administration
7. Assist in preparation of the Medical Student Performance Evaluation letters for graduating learners
8. Provide oversight of the Electronic Residency Application Service.
9. Provide support and guidance in development of the Curriculum Vitae and Personal Statement
10. Manage a central repository of career information for learners, including requirements of the residency match process
11. Build the career advising curriculum from the ground up while considering the needs specific to the DO learners it serves
12. Design career advising materials and ensure learners and faculty advisors are aware of this information through the website and email communication

Knowledge Skills and Abilities
1. Ability to maintain confidentiality and security of information.
2. Demonstrate ethical behavior, professionalism, interpersonal skills, leadership, and management abilities
3. Excellent interpersonal skills and ability to communicate effectively to individuals, small and large groups, particularly the ability to communicate and interact with others and possess cultural humility
4. Demonstrate time management skills and organizational skills
5. Demonstrate ability to problem-solve
6. Ability to work outside of normal business hours as needed
7. Highly proficient in applying technology to work processes
8. Demonstrate skills in Microsoft Office Word, Excel, learner information systems, and online learning and management platforms
9. Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA
10. Ability to work effectively with individuals from diverse communities and cultures

Required Education
Earned Bachelors degree in appropriate field, such as Student Affairs Administration, Higher Education, Social Work, Educational Psychology, Counseling, etc., from an accredited institution.

Required Work Experience
One to three years full-time experience at an accredited university, health profession college, or medical school.

Preferred Qualifications
1. Three years full-time experience at a health profession college, or medical school.
2. Masters degree in appropriate field

Required Certifications, Licenses or Registrations
Must hold a valid drivers license and have a driving history acceptable to the University insurance carrier

Work Hours
Normal work hours will be from 8am to 5pm, Monday through Friday, however there will be the occasional need to work in the evenings or on weekends.

Physical Demands
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Physical demands: While performing the duties of this job, the employee is occasionally required to sit; use hands and vision for office equipment such as computers; talk or hear; moderate telephone usage. The employee must occasionally lift and/or move up to 20 pounds.
2. Work environment: Office environment as well as classroom environment. The noise level in the work environment is usually minimal.

Posting Number: AS699PO
Job Type: Full Time
Job Category: Administrator (exempt)
Desired Start Date: 01/03/2019
Position End Date (if temporary):
Reports To: Associate Dean for Student Affairs
Open Date: 11/07/2018
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant

To apply, visit

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, national origin, disability, genetic information, veteran status, sex, gender, age, or religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

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