Events Specialist / Administrative Analyst
Office of the Chancellor
Job #: 1808061
Salary commensurate with qualifications and experience.
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
University of California, Santa Cruz, (UCSC) has earned international recognition for the impact of its research and the quality of its teaching, as well as for being a student-centered learning environment where undergraduates have the chance to work closely with distinguished faculty. Current enrollment at UCSC is over 17,000 students (approximately 15,600 undergraduates and 1,500 graduate students). Undergraduates pursue course work in 55 majors and graduate students work toward doctoral degrees in 32 programs across the arts, humanities, engineering, social sciences, and physical and biological sciences as well as toward master's degrees and graduate certificates in 25 academic fields.
The Office of the Chancellor is the lead administrative office overseeing all areas of UCSC, providing leadership in the execution of the mission, vision and strategic plans for the campus. As representatives of the Office of the Chancellor, all members of the Chancellor's immediate staff are expected to model the UCSC Principles of Community in their interactions with senior leaders, faculty, students and staff at all levels of the organization, with colleagues throughout the UC system and in their interactions with agencies, organizations and individuals outside of the UC system.
With an understanding of the university, including its priorities and expectations, and the ability to translate this into effective representation of the Office of the Chancellor, the incumbent provides executive level administrative and fiscal support to Office of the Chancellor. The incumbent must work in an environment of heavy workloads, pressing deadlines and shifting priorities where a high level of confidentiality and sensitivity to issues is present, and work must be done promptly and with a high degree of accuracy. The ability to adapt to consistently shifting priorities, strict and sometimes competing deadlines and unexpected urgent situations within a team environment is critical.
Under the general supervision of the Executive Assistant to the Chancellor, the incumbent is responsible for providing administrative and analytical support, coordinating executive level events, assisting/coordinating activities, tasks and workflow, and working on special projects.
In addition to providing executive level administrative support and events coordination to the Office of the Chancellor, the Events Specialist and Administrative Analyst (ES/AA) serves as facilities manager for the University House (UH), which serves as the Chancellor's residence.
Related professional level administrative / analytical experience.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Ability to work cooperatively and productively within a strong team environment.
Demonstrated organizational and project management skills to produce high quality events.
Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, responding effectively to priorities, and meeting established deadlines.
Selected candidate will be required to successfully complete a criminal history background check.
Position is open until filled; Initial Review Date: 07- -2018
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
To ensure review of application materials by the hiring unit they must be submitted electronically via the Staff Employment Opportunities web site (https://jobs.ucsc.edu ) on or before the initial review date (IRD). A computer is available at the UCSC Staff Human Resources Office located at Scotts Valley Center (SVC), 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodation call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service 800-735-2922. The University of California, Santa Cruz is an Equal Opportunity Employer.
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