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Volunteer State Community College
  • Position Number: 1167969
  • Location: Gallatin, TN
  • Position Type: Business

Manager of Payroll Services
Volunteer State Community College

Position Summary: Manage all aspects of the College and TN College of Applied Technology's (TCAT's) payroll processes to ensure all wages are provided in a timely and accurate manner and in compliance with all applicable College, TBR, Federal, and State regulations, policies and guidelines. Maintain adequate and accurate financial records to support the payroll process.

Duties and Responsibilities:

Responsible for the organization, administration, periodic review, planning, development, evaluation, and general effectiveness of the Payroll Office operation.

Monitor and/or enter data into the HRIS operating system required for benefit enrollment and payroll processing.

Maintain a current working knowledge of related technologies and keep current with legislative and regulatory environment.

Develop and monitor internal controls to ensure accuracy and consistency of all payroll processes.

Initiate and implement continuous improvements to payroll workflow and processes, ensuring integrity and security of all payroll information while striving for maximum efficiency and optimum use of staff resources.

Create and/or maintain rules and validation tables for the HRIS operating system.

Develop and monitor goals, objectives and performance measures for payroll services.

Research problems and provide resolutions to operating system issues.

Monitor and assist with monthly remittances and reconciliation of all payroll general ledger accounts, state insurance system process and approve journal entries when needed.

Monitor and/or prepare Payroll Federal Tax Deposits, Quarterly 941 Tax reporting, Quarterly Unemployment reporting to ensure timely deposits and submissions without penalty.

Reconcile and prepare federal and state payroll tax forms and comply with reporting requirements.

Communicate to employees and administration regarding payroll related issues including taxes, policies, procedures and leave reporting.

Produce reports and information for Fiscal Year End closing and Financial Statement.

Lead payroll team to achieve operational excellence and create a high performance culture that encourages employee development and empowerment.

Coordinates with responsible party to maintain the payroll departmental information and forms on the web-site and other printed or on-line documents.

Work cooperatively and effectively with other departments (internal and external) as appropriate.

Responsible for maintaining a good working relationship with the TCAT's.

Work with Federal, State and Internal Auditors and provide data and explanations throughout the audit.

Serve as a member on various college committees.

Other duties as assigned.

Required Qualifications: High school diploma or equivalent with at least five (5) years relevant experience in all aspects of the payroll preparation and delivery, along with payroll related accounting.

Preferred Qualifications: Associate's or Bachelor's degree. Experience with Banner or other Oracle based system. Three (3) years supervisory experience/ management responsibilities related to payroll office operations. Five (5) years working with large ERP/HRIS system.

Knowledge, Skills, Abilities, and Work Characteristics: Knowledgeable in all aspects of taxation and tax reporting and possess comprehensive knowledge of payroll terminology, practices and basic accounting theory and practice. Knowledgeable in Human Resources (including benefits). Demonstrates and applies advanced knowledge of concepts, practices and procedures for payroll and understands key inter-dependencies with other transactional processes. Ability to monitor, analyze and reconcile payroll accounts in the general ledger. Effective oral and written communication skills, problem solving and decision making skills. Excellent time management, analytical, leadership, interpersonal and organizational skills. Ability to establish and maintain effective relationships with a diverse group of individuals, both internal and external. Ability to effectively analyze data and situations and make appropriate decisions. Ability to develop and run reports from the HRIS report writer as necessary. Ability to handle a variety of complicated assignments simultaneously while meeting deadlines. Ability to maintain confidentiality in compliance rules and regulations, including FERPA guidelines on the disclosure of information. Ability to provide training on HRIS processes. Must be detail oriented. Ability to be a mentor and positive role model with the ability to initiate, motivate, integrate and delegate. Extensive knowledge of Microsoft Office computer applications and computerized payroll system.

Pay Rate: 48,370.00 - 58,646.00 annual salary depending on experience

Posting Date: 3/14/2018

Closing Date:

Open until Filled: Yes

Special Instructions to Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.

For Full Application Instructions and Position Description, visit:

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