Job Details

Pebble Beach Scholars Program Coordinator

University Corporation at Monterey Bay


Salary: $80,000.00 - $85,000.00 Annually

Job Number: 2024-00003

Location: CSUMB Main Campus- Seaside, CA

Department: School of Business

Description


Open Until Filled. Priority Screening Date: February 20, 2024
This position is funded for an initial term of four years, with the possibility of extension contingent upon the success of the program.
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

POSITION SUMMARY
Under the direction of the Executive Director of the Sustainable Hospitality Management Program, the Pebble Beach Scholars Program Coordinator within the College of Business is responsible for the planning, development, and overall coordination of the Pebble Beach Scholars Program. This role involves collaboration with CSUMB faculty/staff, Pebble Beach Company team, and various stakeholders to ensure the success and impact of the program. The Coordinator will oversee aspects such as program planning, scholar recruitment, leadership training, mentor program oversight, scholarship award administration, scholar support, program evaluation, budget management, public relations, stakeholder collaboration, compliance, and program expansion.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
Program Planning and Development:

• Collaborate with CSUMB faculty/staff and the Pebble Beach Company team to design and develop the program's goals, objectives, and activities.
• Create a comprehensive program plan for the academic year, detailing timelines, milestones, and deliverables.
• Identify potential challenges and develop strategies to address them effectively.

Scholar Recruitment and Selection:

• Develop and implement a recruitment strategy to attract eligible students to apply for the program.
• Monitor the selection criteria for the Pebble Beach Scholars cohort by regularly reviewing and assessing their effectiveness. This includes obtaining feedback from stakeholders, making necessary adjustments, and tracking the performance of selected students to ensure the ongoing success of the selection process.
• Coordinate with college admissions and student services to streamline the application and selection process.

Leadership Training Management:

• Organize the leadership training program for Pebble Beach Scholars, ensuring the content aligns with program objectives.
• Arrange guest speakers and trainers to conduct sessions on professionalism and customer service.
• Manage logistics for the training, including venue booking, materials preparation, and catering.

Mentor Program Oversight:

• Recruit and engage community leaders to serve as Pebble Beach Scholar Mentors for the selected Scholars.
• Facilitate mentor workshops and sessions to support the mentor-mentee relationships.
• Monitor the progress of mentorship pairings and address any issues or concerns that arise.

Scholarship Award Administration:

• Coordinate the disbursement of scholarship awards to Pebble Beach Scholars upon completion of Leadership Training and mentor workshops.
• Maintain accurate records of scholarship recipients and ensure compliance with funding requirements.

Scholar Support and Guidance:

• Provide ongoing support and guidance to Pebble Beach Scholars throughout the academic year.
• Address any challenges or concerns raised by the Scholars and offer appropriate assistance or referrals.

Program Evaluation and Reporting:

• Establish and monitor evaluation metrics and methods to assess the program's impact on college completion rates and leadership development.
• Collect and analyze data on program outcomes and prepare reports for stakeholders and funders.
• Use evaluation findings to identify areas for improvement and make necessary adjustments to the program.

Budget Management:

• Work with program administrators and financial officers to develop and manage the program budget.
• Ensure that expenses are within budgetary constraints and allocate funds appropriately for program activities.

Public Relations and Outreach:

• Promote the Pebble Beach Scholars program internally and externally to increase awareness and participation.
• Collaborate with marketing and communications teams to develop promotional materials and outreach strategies.
• Develop content for social platforms and the Pebble Beach Scholars program website

Stakeholder Collaboration:

• Foster positive relationships with college staff, faculty, community leaders, and other stakeholders involved in the program.
• Regularly communicate program updates and progress to stakeholders.

Compliance and Record Keeping:

• Ensure compliance with all relevant college policies, regulations, and external requirements.
• Maintain accurate and up-to-date records of program activities, participants, and outcomes.

Program Expansion and Sustainability:

• Explore opportunities for program expansion and potential partnerships to enhance the program's impact.
• Contribute to fundraising efforts and grant applications to secure funding for future program cycles.

OTHER FUNCTIONS

1. Performs other duties as assigned.

PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

WORK LOCATION

• Hybrid Position
  1. 60% minimum in-office/on-site following the initial training period. Position location may change based on CSU expectations and department needs.
• Work Locations: CSUMB Main Campus, 100 Campus Center, Seaside, CA; Pebble Beach Resorts, Pebble Beach, CA

Due to COVID 19, this position may be approved to work remotely on a temporary basis or may be required to physically work on campus. Work assignment locations are at the sole discretion of CSUMB and may be changed or revoked at any time.

KNOWLEDGE, SKILLS, AND ABILITIES
Program Planning and Development:

• Strong collaborative skills to work with CSUMB faculty/staff and Pebble Beach Company team.
• Strategic thinking to design and develop program goals, objectives, and activities.
• Ability to create comprehensive program plans with timelines, milestones, and deliverables.
• Problem-solving skills to identify and address potential challenges effectively.

Scholar Recruitment and Selection:

• Experience in developing and implementing effective recruitment strategies.
• Knowledge of establishing selection criteria and processes for program participants.
• Coordination skills to work with college admissions and student services.

Leadership Training Management:

• Organizational skills to plan and execute the three-day leadership training program.
• Ability to arrange guest speakers and trainers for professionalism and customer service sessions.
• Logistic management skills for venue booking, materials preparation, and catering.

Mentor Program Oversight:

• Ability to recruit and engage community leaders as mentors.
• Facilitation skills for mentor workshops and sessions.
• Monitoring and problem-solving skills for mentorship pairings.

Scholarship Award Administration:

• Coordination skills for the disbursement of scholarship awards.
• Record-keeping skills to maintain accurate records of scholarship recipients.
• Knowledge of compliance with funding requirements.

Scholar Support and Guidance:

• Strong interpersonal skills to provide ongoing support and guidance to scholars.
• Ability to address challenges or concerns raised by scholars and offer appropriate assistance.

Program Evaluation and Reporting:

• Skills in establishing evaluation metrics and methods.
• Analytical skills to collect and analyze data on program outcomes.
• Ability to prepare reports for stakeholders and funders.

Budget Management:

• Collaborative skills to work with program administrators and financial officers.
• Budgeting skills to develop and manage the program budget effectively.

Public Relations and Outreach:

• Marketing and communication skills to promote the program.
• Collaboration skills with marketing and communications teams.

Stakeholder Collaboration:

• Relationship-building skills to foster positive relationships with various stakeholders.
• Communication skills to regularly update stakeholders on program progress.

Compliance and Record Keeping:

• Knowledge of relevant college policies, regulations, and external requirements.
• Attention to detail for maintaining accurate and up-to-date records.

Program Expansion and Sustainability:

• Strategic thinking to explore opportunities for program expansion.

Fundraising skills and experience with grant applications.

Qualifications

MINIMUM QUALIFICATIONS
Education and Experience:

• Bachelor's degree in a related field
• Experience in program management and development.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in budget management and data analysis.
• Commitment to promoting diversity, equity, and inclusion.
• Ability to work independently and as part of a team.

DESIRABLE QUALIFICATIONS

• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
• Master's Degree

Special Conditions of Employment

SPECIAL CONDITIONS OF EMPLOYMENT

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available here.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are "at-will" employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Sensitive Positions - This position has been designated as a sensitive position with:

• responsibility for the care, safety and security of people (including children and minors), animals and CSU property
• authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances
• access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
• control over campus business processes, either through functional roles or system security access
• responsibility for operating commercial vehicles, machinery or equipment that could pose environmental hazards or cause injury, illness, or death

FERPA:

• This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.

Special License or Certifications and Conditions:

• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

Questions can be sent to: hr_corporation@csumb.edu.

Compensation and Benefits:SALARY AND BENEFITS
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.

The annual hiring range for this position is $80,000-$85,000. Classification: Grade 7, Management. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

How to Apply:All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.



To apply, please visit https://www.schooljobs.com/careers/csumb/jobs/4370150/pebble-beach-scholars-program-coordinator




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