Job Details

Graduate Assistant for Facilities and Operations

Position Number: 6208798
Location: Purchase, NY
Position Type: Athletics/Coaching

Graduate Assistant for Facilities and Operations

Manhattanville University

Department: Athletics and Recreation

Reports to: Associate Director of Athletics & Associate Vice President of Athletics and Recreation

Effective Date: 8/1/25

# of Direct Reports: 0

# of People Supported: 2

Job Description:

The position will report directly to the Assistant Director of Athletics and assist with all aspects of game operations including, but not limited to hockey and baseball site administration, coordination of officials and student workers for all home contests as well as ticketing for select contests. The successful candidate will also assist with the scheduling of all athletic department facilities, including varsity team practices and games, intramural events as well as external rentals. Secondary, this position will provide back-up administrative support to the athletic department administrative staff.

Responsibilities for Graduate Assistant for Facilities and Operations

Specific Responsibilities: 

Include, but are not limited to: 

Primary site administrator for Men's & Women's Hockey and Baseball (Approximately 40-50 games)
Draft, create, manage, and assign all game contracts for home and away contests
Coordinate all pre-contest correspondence between officials and visiting institution
Provide visitors information to all officials and visiting institutions
Create detailed pregame itinerary for all home contests
Provide payment voucher and payment information to all officials across all sports
Procure, coordinate, assign and maintain all transportation contracts, confirmations and invoices
Coordinate with on campus partners such as campus safety to staff home contests
Provide secondary administrative support for the administrative athletics staff
Assist with management of all ticketing operations and promotional events at home contests
Assist with planning, set-up and breakdown of all major events such as; playoff games, Red Madness, Senior Banquet, and Hall of Fame
Assist with the day-to-day maintenance of all the athletically controlled facilities on campus and ensure that all electronic devices are working correctly
Assist with the training, hiring, and assigning of all game day workers
Provide support for Athletic Training staff in case of emergency and be prepared to operate an Emergency Action Plan when needed.
Maintain Master Athletics Calendar for each fiscal year
Assist the Associate Athletic Director with the scheduling of external events, academic classes, intramurals, and rentals
Monitor schedules of all sports including games and practices
Assist with servicing the athletic department vehicles as assigned
Serve in various game day roles as assigned

Duties/Additional Responsibilities:

Ensure compliance with all University, Conference, and NCAA rules and bylaws
Assist with Game Operation and Game Management as needed
Additional responsibilities as assigned by the Head Coach and Associate Vice President of Athletics and Recreation
Ability to commute to and from off-site practice facilities as needed

Required Skills/Abilities:

Must have general sport knowledge
Previous work in an Athletic Department
Ability to set-up sport specific facility needs
Ability to work nights, weekends, and travel as needed for competitions
Strong interpersonal skills to communicate with student athletes, coaches, campus community, and alumni.
Time management skills
Proficient with Microsoft Office Suite
Understanding and commitment to the mission and purpose of Manhattanville University

Qualifications:

Bachelor's Degree
Collegiate or professional playing experience
Valid Driver's License
Education: Bachelor's Degree Required

Physical Requirements:

Lifting 50 pounds maximum with frequent lifting and/or carrying of objects.
Organizing, transporting, and setting up team specific training aids and facility maintenance

Salary:

$5,000 Stipend paid over 10 months 
Tuition Remission (9 credits per semester) 
Subject to maintaining a 3.0 GPA each semester for a maximum of four academic semesters.
Summer classes are subject to approval 
On-Campus Housing
Limited Meal Plan

Hours Expectation:

Part-time, average load of 20 hours per week over the duration of the appointment period
Ability to work a flexible schedule, including evenings, overnights and weekends.
Travel to competition(s) as assigned

Manhattanville University is an Equal Opportunity Employer. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. If you are unable to complete this application process, contact Manhattanville Human Resources at human.resources@mville.edu to ask for assistance.

To apply, visit https://mville.exacthire.com/job/175828