Job Details

Administrative Specialist I/II

Position Number: 6247177
Location: Fort Myers, FL
Position Type: Other Administrative Positions

Administrative Specialist I/II

Job Summary
The Administrative Specialist oversees the day-to-day administrative operations of the Daveler & Kauanui School of Entrepreneurship programs.

Job Description

Typical duties may include but are not limited to:

Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries.
Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration.
Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases using correct Activity Codes / Funding Source.
Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees.
Fulfills administrative requirements for employment searches within area of responsibility.
Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution.
Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers.
Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content.
Provides transactional maintenance of funds and accounts for a unit or department.
Assists with student events as needed.

Other Duties:

Performs other job-related duties as assigned.

Additional Job Description

Minimum Requirements for a Administrative Specialist Level I:

This position requires a high school diploma and four years of full-time experience directly related to the job functions.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Minimum Requirements for a Administrative Specialist Level II:

This position requires a high school diploma and six years of full-time experience directly related to the job functions
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Knowledge, Skills & Abilities:

Knowledge of general office procedures.
Knowledge of generally accepted accounting procedures and principles.
Excellent interpersonal, verbal and written communication skills.
Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
Ability to operate personal computers with proficiency and learn new applications and systems.
Ability to accurately prepare and maintain records, files, and reports.
Ability to work successfully as both a member of a team and independently with minimal supervision.
Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
Ability to effectively manage the work of others by providing information, guidance and motivation.
Ability to interpret and apply laws, regulations, policies, and procedures consistently.
Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
Ability to ask insightful questions to gain a better understanding of processes and procedures.

Administrative Specialist Level I- Pay Grade 13

Administrative Specialist Level II- Pay Grade 14

Applicants will be evaluated for roles as either Administrative Specialist I or Administrative Specialist II based on their qualifications.

Work Hours: Monday through Friday 8:00 am to 5:00 pm

This position is not eligible for sponsorship.

To apply, visit https://fgcu.wd5.myworkdayjobs.com/en-US/eaglejobs/job/Main-Campus/Administrative-Specialist-I-II_R0006249?workerSubType=7606cd1535ba016f9151c43d68012214&workerSubType=7606cd1535ba01e56580c43d68012414&workerSubType=7606cd1535ba014f6fabc43d68012614