Job Details

Associate Director of Penn Praxis

Position Number: 6248698
Location: Philadelphia, PA
Position Type: Development and Fund Raising

Associate Director of Penn Praxis

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director of Penn Praxis

Job Profile Title
Associate Director C, Academic Affairs, Academic Center

Job Description Summary
The Associate Director of PennPraxis oversees operations, budgeting, financial management, procurement and personnel, scheduling, and other administrative functions. A senior member of the Praxis team and thought partner for the Executive Director, the Associate Director supports the Executive Director and Praxis colleagues on communications and business development, including proposal writing and layout. They work closely with the Executive Director on strategic planning, program planning, and oversight and support of practice area leaders and project managers to strengthen project management and outcomes. The Associate Director independently manages select projects, supervises design fellows, and oversees the Praxis budget to ensure adherence to financial guidelines.

Job Description

Job Responsibilities
Project management oversight and direction, including:

Independent management of all aspects of select projects from proposal development to completion including designing project schedules, coordinating field work, managing data, and preparing and overseeing budgets.
Supporting other project managers with client communication, editing of project deliverables, and oversight of project financial management.
Development and application of management tools to optimize productivity and quality.

Business development and communications, including:

Assisting the executive director in developing new business development strategies.
Preparation of written communications for the organization, including correspondence, reports, planning documents, board materials, and proposals.
Leading and supporting the coordination, writing and layout of funding proposals and grant reports, scheduling meetings, and communicating with donors, DAR and the Weitzman Development team.
Preparation of reports to the Dean's Office on Praxis accomplishments, goals, and priorities.
Collaboration with the Executive Director, Communications office, and Praxis staff on the development and editing of a range of communications types including video.

Financial management of the organization, including:

Development of annual budget with the Executive Director and Weitzman School Finance Director.
Oversight of financial reporting and management tools requiring independent decision making with the assistance of Praxis staff and the Research Support Center.
Facilitation of procurement of goods and services as needed for projects.
Review of project spending against budgets on a monthly basis.
Determination of payroll allocations and reallocations as needed throughout the fiscal year to stay within budgets.
Collaboration the Weitzman School Finance Director who develops financial reports for board meetings.

Oversight of the Design Fellows Program, including:

Coordination of the hiring process including drafting and disseminating job postings, scheduling interviews, and onboarding design fellows in collaboration with the Praxis team, faculty collaborators and Weitzman Finance.
Support of other project managers with payroll accounting and timesheet oversight.

Office operations and positive culture, including:

Oversight of day-to-day operations and supervision of small staff to ensure effectiveness of team.
Leading or contributing to staff meetings on strategic planning, business development, communications, project kick offs and calendaring, project development, project retrospectives, fundraising and stewardship.
Support of staff growth through observation, guidance and assessment.

Performs additional duties as assigned.

Qualifications

Required

Bachelor's degree and 3 to 5 years of experience or equivalent combination of education and experience.
Excellent ability to multi-task and prioritize both in the short and long-term.
Excellent communication skills across a diverse community of faculty, staff, and students.
Attention to detail and confidentiality.

Preferred

Experience using BEN Financials, Penn Marketplace, Concur, and a purchasing card.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the "Resume/CV" section of the application prior to submitting.**

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Domestic Subsidiaries, Consolidated

Pay Range
$66,000.00 - $82,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Meyerson-Hall/Associate-Director-of-Penn-Praxis_JR00106142