Job Details

Supervisor, Human Resources, Title IX, and Employee Relations

Position Number: 6249485
Location: Gilroy, CA
Position Type: Human Resources

Supervisor, Human Resources, Title IX, and Employee Relations

Gavilan College

Salary: $97,984.60 - $127,557.06 Annually

Location: Gilroy Campus

Job Type: Full-Time

Job Number: 202500061

Department: Personnel

Closing: 6/12/2025 11:59 PM Pacific

Bargaining Unit: Not Applicable

Definition

Under the direction of the appropriate administrator, the Supervisor is responsible for managing the core human resources functions, provide direction and support of daily operations, supervise staff, and coordinate other programs and services in support of the human resources functions. Supervisory responsibilities include planning, organizing, assigning, and evaluating the work of direct reports; developing and maintaining collaborative working relationships with district divisions and departments; implementing changes to human resources procedures, serving as the responsible administrator in the absence of the Vice President and performing related work as assigned to maintain operations in the Human Resources department. The Supervisor also serves as the district Title IX Coordinator for employee-related concerns and manages the complaint and investigation processes.

Distinguishing Characteristics

Ideal Candidate:

The ideal candidate for the Supervisor of Human Resources Title IX and Employee Relations position at Gavilan Joint Community College District is a dynamic and experienced professional with a deep understanding of human resources operations in a public sector or educational setting. This critical role requires applied knowledge in public sector or educational HR, including experience with employment investigations and employment law compliance. The ideal candidate will be a strategic thinker and collaborative leader, committed to advancing equity, diversity, and inclusion throughout the district. They will have exceptional analytical and problem-solving skills, enabling them to effectively manage complex personnel matters with diplomacy and sound judgement. This individual will be a strong communicator, capable of providing clear guidance, training, and mentorship to HR staff and District employees. Proficiency in HRIS, data management, and process improvement is essential, ensuring efficient and effective recruitment, onboarding, classification, and benefits administration. Experience working as a Title IX Coordinator or as part of the Title IX team is highly desirable. We seek a candidate who is passionate about service, embraces continuous improvement, and fosters a culture of professionalism and innovation.

Essential Duties

Coordinate and supervise the daily operations of the Human Resources Department including on-boarding, employee performance management, employee recognition programs, equal employment and diversity outreach, compensation and classification surveys, personnel processing and recordkeeping, leaves management, budget and program review, and employee benefits and wellness programs.
Recruit, interview, recommend hires, and train new staff; oversee scheduling assignments, and the daily workflow of the department; provide constructive and timely performance evaluations.
Provide support and guidance to Human Resources staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as negotiations, providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
Oversee the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants from diverse backgrounds; collaborates with department managers to understand the skills and competencies required for openings.
Direct the administration of the District's health and welfare benefits program including medical, dental, life, vision, and employee assistance programs; COBRA management; flexible spending accounts; and deferred compensation and retirement (CalPERS and CalSTRS).
Coordinate, develops and delivers trainings, workshops and presentations on a variety of human resources topics, procedures and departmental services.
Provide the direction and development of new employee orientation and onboarding programs.
Participate in the maintenance of the District's classification and compensation studies, salary survey analysis, reclassifications, creation and revisions of job descriptions and salary placement related recommendations.
Direct the processing of personnel transactions, new hire employment authorizations, employee onboarding and separation and recordkeeping.
Direct the administration, implementation, oversight and compliance of all types of employee leaves management and processing; and short-term/long term disability claims.
Maintain current knowledge of new and pending legislation related to human resources and risk management; assist in the development, review and implementation of appropriate programs and procedures to assure continuing compliance.
Direct the administration of unemployment insurance claims.
Participate in the development and administration of the Human Resources Division annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitors performance against the annual budget.
Responsible for the accurate administration of the Human Resources Information System database; provides training and direction to Human Resources staff on the database and applicable reports related to employment; interacts and serves as department liaison with the Information Technology staff to develop, enhance, and modify departmental computing hardware and software.
Oversee process and management of the application tracking system; develop and provide district-wide training.
Coordinate and monitor the employee evaluation process as assigned.
Participate in the preparation of documents and reports to the Board of Trustees on personnel recommendations, including salary schedules, job descriptions, employment actions, and other related matters.
Supervise the employment eligibility process including completion of background checks (e.g., references, fingerprinting), I-9 Employment Eligibility Verification, and tuberculosis testing.
Develop, recommend, and implement policies and procedures related to employment; prepare and maintain documentation on policies, procedures, laws, and regulations.
Analyze trends in compensation and benefits; research and propose competitive pay programs to ensure the organization attracts and retains top talent.
Participate in the development of department operational goals, objectives, standards, and systems.
Manage all aspects of personnel records administration for the District, including personnel files and electronic records.
Supervise communication with vendors, such as the Districts contracted risk management vendors and government agencies involved with risk management to exchange information, assures compliance with applicable laws and regulations.
Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to ensure compliance.
Prepares and maintains a variety of records and reports.
May serve on or lead various committees.
Oversee the development, updates, design and maintenance of the Human Resources website.
Participate in development of Human Resources goals, objectives, and systems; participate in management and staff meetings; attend seminars and conferences; provide information as necessary to staff, public, and other agencies.
Oversee, manage and coordinate employee investigations, including serving as the District's Title IX coordinator with investigative processes for employee complaints.
Responds to allegations of discrimination and sexual harassment by investigating, analyzing, and resolving complaints filed under the District's unlawful discrimination and harassment complaint policies and procedures in a trauma-informed manner; recommends appropriate corrective action to such complaints; prepares reports of findings, conclusions and recommendations for internal documentation or for outside federal and state agencies.
Develops, recommends and provides initial and on-going outreach and training to District staff at all District sites regarding harassment prevention; participates in staff orientation activities.
Assists with the coordination and implementation of the District's EEO programs and activities for faculty and staff at all District sites to educate and support EEO, equity and inclusion initiatives; consults with administration, staff and collective bargaining organizations.
Maintains and oversees case management database to organize, manage and track incidents. Prepares statistical reports. Tracks cases, data and trends to identify patterns, and makes recommendations accordingly and addresses any patterns or systemic problems revealed by such reports and complaints.
Participate in negotiations as needed.
Performs other related duties as assigned.

Minimum Qualifications, Education, and Experience

Knowledge of:

Operational characteristics, services, and activities of human resources administration and practices in public higher education setting.
Methods, terminology, principles, practices and procedures used in benefits management and administration.
Principles and practices of job development, evaluation, and classification techniques.
Compensation principles, practices, methods and techniques.
Principles and practices of budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Principles and practices of records and personnel file management.
Pertinent federal, state, and local laws, codes, and regulations relating to California Education Code, and Title 5.
Equal employment opportunity, workforce diversity, discrimination, harassment, and
compliance and human resources operations.
Human resources information systems.
Methods and techniques of facilitating small group processes for resolving problems and optimizing actions with diverse groups.
Salary and classification administration.
Use of information technology in the administration of a Human Resources unit.
Statistical and research methods and effective reporting protocols.

Skills and Abilities:

Oversee and participate in the management of a comprehensive human resources management program.
Organize, assign, prioritize, and guide work activities of assigned staff and provide timely, effective feedback.
Gather and analyze data and situations and make appropriate decisions.
Prepare and present comprehensive, concise, clear oral and written reports.
Analyze problems, identify alternative solutions, projects consequences of proposed actions and implement recommendations in support of goals.
Manage a comprehensive Title IX administration program for a college or other related public service agency.
Objectively and effectively investigate complaints of illegal discrimination, harassment and other violations of rights relative to assigned program areas in a trauma-informed manner.
Interpret and apply California Education Code, Title 5, federal, state and local policies, laws and regulations as it relates to the position.
Demonstrate professionalism, fairness and honesty in all aspects of the performance of duties.
Provide leadership based on ethics and principles as they relate to the human resources management functions and operations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Other Requirements:
Must possess a valid California driver's license and have a satisfactory driving record.

ILLUSTRATIVE EDUCATION AND EXPERIENCE: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

A bachelor's degree in public administration, human resources, business administration or related field.
Three (3) years of progressively responsible professional human resources experience including one (1) year in a lead or supervisory capacity.
Sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and employees, including those with physical or learning disabilities.

PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of essential duties are:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; vision sufficient to read computer screens and handwritten and printed documents; and speech and hearing to obtain and relay information. Work is performed primarily in a standard office setting with occasional travel between sites. Position may require occasional work outside of normal business hours including evenings and weekends.

Application Process:
To be considered for this excellent opportunity, please submit ONLY the following items directly through our Career Opportunities page at https://www.schooljobs.com/careers/gavilan:

Online application (all sections are required to be completed).
Cover letter detailing how you meet the characteristics specified in the ideal candidate section of the job announcement (2-pages maximum).
- In crafting your cover letter, we strongly encourage you to respond to the prompt authentically and personally.
Abbreviated Curriculum Vitae or Resume
Unofficial transcripts (official transcripts will be required if hired for the position)

We value your unique experiences, knowledge, and expertise and encourage you to use your authentic, personal voice throughout the Gavilan College application process.

NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency. (Download PDF reader)

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

To apply, please visit https://www.schooljobs.com/careers/gavilan/jobs/4949587/supervisor-human-resources-title-ix-and-employee-relations

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