Job Details

Office Specialist (Part-Time) - Vascular Biology Center

Position Number: 6315020
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Office Specialist (Part-Time) - Vascular Biology Center

Job ID: 286823
Location: Augusta University
Full/Part Time: Part Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Researching Heart Attack, Heart Failure, Stroke, Hypertension, Diabetes... With the increasing frequency of obesity and diabetes, especially in Georgia, cardiovascular disease is reaching epidemic proportions. The Vascular Biology Center at the Medical College of Georgia at Augusta University knows the demand is high for new and better treatments. Our internationally recognized team of research experts have one goal - to make breakthroughs in the prevention and treatment of disease so that we all may live longer, healthier lives.

Job Summary

This position will provide professional and efficient administrative support for successful research development. High-level administrative support for Program Project Grant with three projects and three cores: managing orders, accounts, regular, Executive, and Scientific Committee PPG meetings with faculty to include preparation of materials and minutes, coordinate annual visits of Internal and External Advisory Board members, annual progress report, coordinate Box storage for PPG data; coordinate travel for P01-related conferences.

Responsibilities

The duties include, but are not limited to:

Obtain best pricing and manage PPG orders and receipt of packages ' PeopleSoft, Health eShop, Pcard ' ensure compliance with grant regulations and AU policies. Resolve issues, ensure pricing is accurate and discounts are procured.

Assist with account reconciliation, account management, and equipment contracts, ensuring compliance with federal, state, and agency regulations regarding use of funds. Report spend rate status at PPG meetings.

Schedule and prepare materials for all meetings; attend and take minutes; distribute minutes.

Coordinate Internal and External Advisory Board meetings to include travel arrangements.

Coordinate Box storage for PPG investigators.

Process Travel Authorizations and Travel Expense Statements ensuring compliance with all institutional and grant policies.

Prepare FedEx and UPS shipments for PPG.

Perform other related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university.

OR

High School Diploma/GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Preferred Qualifications

Experience working with PeopleSoft and Augusta University.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

Knowledge of Uniform Guidelines

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization and multi-tasking skills.

ABILITIES

Ability to maintain confidentiality.

Shift/Salary/Benefits

Part-Time (0.49 FTE)

Shift: Days; Monday - Friday

Salary Range: $16.54-$19.86 per hour.

Pay Band: B3

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

GA Defined Contribution Plan

Participation in the Georgia Defined Contribution Plan is mandatory for part-time and temporary employees. The Georgia Defined Contribution Plan is a retirement plan for part-time employees who work less than 50% and for temporary employees. Members contribute 7 1/2% of gross salary to the plan.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID:

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=286823&PostingSeq=1