Job Details

Registrar Advisor

Position Number: 6377943
Location: Golden, CO
Position Type: Registrars

Registrar Advisor

Posting Number: JR107097
Location: Colorado

Engineering a world of possibilities
Registrar Advisor, Colorado School of Mines

Join a Team That Powers Student Success!

Colorado School of Mines is seeking a Registrar Advisor to help shape the academic journey of tomorrow's engineers, scientists, and leaders. As part of the Office of the Registrar, you'll serve as a vital guide to students, faculty, and staff-supporting registration, academic records, degree planning, and more.

The office is organized into three functional areas: Records & Registration, Systems, and Transfer & Compliance. The position reports to the Associate Registrar - Advising & Operations. If you love turning complex systems into smooth processes and thrive on delivering top-tier service, you'll feel right at home at Mines. Make your mark where ambition meets impact. Apply today and become part of a dynamic office that drives academic excellence. Upon review this position is eligible for a hybrid work schedule in accordance with institutional policy and is subject to modifications in peak periods.

Responsibilities:

Records and Registration Management (60%)

Work directly with current and prospective Mines students, advisors, and program directors on all manner of enrollment, records, and degree topics. In this role, position must have broad understanding of institutional and programmatic degree requirements so that she/he can provide timely advice to students and faculty as they navigate the institution's policies and procedures related to student progress toward degree, graduation, creation of new degree programs, etc. Student populations include those enrolled in undergraduate and graduate programs located both in residence on campus and online.
Enforce institutional standards while working independently to interpret acceptable variations from policy to appropriately resolve issues as they arise. Develop and implement new procedures and systems to effectively serve Mines constituents. Assist students and campus advisors with technology questions related to Registrar services.
Support and assist students, faculty, advisors, and administrators with activities related to grading, registration, and student records management.

Compliance Management (20%)

Primary management of student records, in accordance with FERPA, including but not limited to, transcript requests, verifications of enrollment, receipt of grades, address data entry, and ongoing academic record maintenance. Determine the processes and coordinate the records management for all active and former student files.
Track, audit, and communicate degree requirements and progress toward degree for all students. Review and process degree conferral (including requirement fulfillment, degree processing, and diplomas) and work collaboratively with office staff and Academic Affairs to produce a successful commencement ceremony.

Customer Service Support (10%)

Provide assistance and responses to student, faculty, advisor, and staff phone, email, and in-person requests for information related to Registrar Office functions including, but limited to Registration, Grading, Curriculum Updates, Transcripts and Certifications, Degree Audit Evaluations, and Graduation clearance.
Attend regularly scheduled meetings on campus or remotely when available.

Special Projects and Registrar Office Representation (10%)

Lead one-time special projects to support programs and Registrar Advisor initiatives. Attend meetings to represent the Office of Registrar with all campus partners.
And other duties as assigned.

Minimum Qualifications:

A bachelor's degree from an accredited college/university.
2+ years of experience in college admissions, student advising, systems or similar work environments.
Outstanding professional oral and writing communication skills
2+ years of technical systems experience and demonstrated ability to use systems to maintain student records and produce reporting records or similar work.
Experience processing and organizing large volumes of data or paperwork relative to students and have solid understanding of academic processes, as well as courses and terms relevant to the institution.
Experience identifying and utilizing data in decision making.
Experience in a fast-paced environment with deadlines and the need for accuracy and attention to detail.

Preferred Qualifications:

Familiarity and/or prior work experience in an academic institutions and familiarity with accreditation agencies and federal regulations that pertain to student records.
Experience with Banner, Degree Works, and Cognos experience or related student information system.
Experience in multiple areas of the registrar functional areas.
Experience working with Veterans Benefits, College Opportunity Fund, transcript credit evaluation, graduate programs, International students, etc.

Decision Scope

Position has the authority to determine if an incoming or current students meets status, degree, or registration requirements. Position is given broad authority to make procedural decisions in reference to the verification of applicants, including making technology changes. Position responds independently to Veteran's Administration and other external agencies. Position must ascertain when a student should be directed back to their academic department for guidance. Position has authority to communicate policy hardships to the department.

Communications

The Registrar Advisor will be expected to communicate with, train and advise the Registrar staff, prospective students, current students, faculty and the administration on a regular basis, and has the authority to represent the unit externally. Accurate, timely, diplomatic, and consistent communication with all of these parties is absolutely vital to the position. Positions handles confidential and sensitive information with discretion in accordance with State and Federal laws. Independently train faculty and staff on functions and policies of the office. Communicate with prospective and current students as well as alumni. Work with vendors as well as peer institutions. Create materials and web content and editing to support the Registrar Advisor positions.

Work Environment and Physical Demands

The work environment is within an office setting. Occasional travel - on campus or off campus may be required to attend meetings, conferences or other functions.

Salary Rate and Benefits

$57,000 - $60,000

Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

Flexible health and dental premiums
Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus.
Fully vested retirement plan on first day of employment, with generous employer contribution
Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Review of applications will begin on Monday, July 21st and continue until filled. Applicants must:

Complete an online application (personal information, demographic information, veteran status)
Upload a resume or CV
Upload a cover letter

References will not be collected or contacted until later in the selection process and you will be informed before that contact is made. Contact Kathleen Feighny in HR at kfeighny@mines.edu with any questions. This posting may be used to fill multiple openings.

Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc). If you need reasonable accommodation at any point in the application or interview process, please let us know.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Successful Completion of a background investigation is required for this position.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size - roughly 7,000 undergraduate and graduate students - also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus - nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don't get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails - and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience?

Look to Mines.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines' commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting

Apply online at https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/job/Colorado/Registrar-Advisor_JR107097