Job Details

Administrative Assistant

Position Number: 6382049
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Oversees and coordinates the residency program, which may include budgeting and/or complex program or record keeping responsibilities under the direction of the program director, associate program director and program manager.

This position has a great possibility for growth within the residency program.

This position will telecommute and will only need to come into the office once a week.

Responsibilities

Oversees day-to-day operations of the residency program

Provides administrative support for program director, associate program director and residents

Assist program coordinator with program committees (program evaluation committee, clinical competency committee, etc.)

Assists with producing and distributing annual rotation schedule and changes including entering and updating in MedHub

Assist in coordinating program wide events such as new intern orientation, new intern BBQ, chief breakfast, chief graduation dinner

Manage and maintain all resident travel and reimbursements

Entering and maintaining the resident call schedule in Smartweb

Manage and maintain resident Professional Development Accounts

Help with proctoring and running resident interviews, ABSITE and mock orals

Maintaining and monitoring of EPAs (Entrustable Professional Activities) dashboard

Loading data into EQIP (Education Quality Improvement Program)

Manage and maintain call money for residents

Setup resident Opt Out Wellness Check In appointments

Engages in life-long learning by taking courses to further professional growth, knowledge and expertise to enhance program management skills (through human resources, etc.)

Actively participates at a national level in program coordinators' association (if one exists for the specialty), or other national meetings, e.g. involvement in the annual ACGME Coordinator program or other relevant graduate medical education committees

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environment Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN42466B
Full Time or Part Time? Full Time
Work Schedule Summary: Primarily weekdays
Department: 00260 - Division of General Surgery
Location: Campus
Pay Rate Range: 15.19 to 28.08
Close Date: 10/13/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/185522