Job Details

Data Entry Processor

Position Number: 6382454
Location: Columbus, GA
Position Type: Admissions/Enrollment

Data Entry Processor

Job ID: 287816
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Office of Admissions

Job Summary

The Data Entry Processor in Admissions plays a vital role in supporting enrollment management by ensuring accurate and timely processing of student data. This position is responsible for entering, updating, and maintaining student records, while ensuring a seamless and efficient experience for students. By collaborating closely with Enrollment Management, the Data Entry Processor helps uphold high standards of service, contributing to a smooth and positive journey for students. This role requires attention to detail, a commitment to accuracy, and a focus on providing exceptional service to support the overall success of enrollment initiatives.

Responsibilities

Significant Duties & Responsibilities include: Processing Enrollment Management Mail - Sort and distribute incoming mail related to enrollment management, ensuring timely processing and proper routing to relevant departments.; Data Entry of Student Documents - Accurately enter and update all incoming documents for prospective and enrolled students using the Banner Student System and other software systems as required. Ensure data integrity and consistency across all records.; Archiving Documents - Organize and archive all student-related documents using the Imaging System, ensuring proper categorization and retrieval for future reference.; Address and Name Changes & Related Duties - Process address and name changes, handle check processing, and perform other related administrative tasks to maintain accurate student records.; Additional Duties - Perform other duties as assigned by management to support the overall operations of the Admissions Office.

Required Qualifications

Required Qualifications include: A minimum of a high school diploma is required, with prior data entry experience.; Ability to type at a minimum of 35 words per minute.; Proven background in customer service with a focus on delivering a positive and efficient experience.

Preferred Qualifications

Preferred Qualifications include: Experience with scanning software systems is preferred.

Proposed Salary

The proposed annualized salary range for this position is $32,882 - $35,493 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: Knowledge of data entry procedures and document management systems.; Familiarity with the Banner Student System and Imaging System, or similar software platforms.; Understanding of basic enrollment management processes and student records management.; Strong attention to detail with the ability to accurately input and update student data.; Proficiency in using Microsoft Office applications and other relevant software systems.; Effective organizational skills to manage and archive documents efficiently.; Ability to maintain confidentiality and handle sensitive student information with discretion.; Ability to adapt to new software systems and procedures quickly.; Ability to work collaboratively with colleagues and departments to ensure efficient document processing and data entry.; Strong problem-solving skills to address discrepancies and errors in student records

Contact Information

If you have any questions, please contact Catrina Smith-Edmond, Hiring Manager, via email at smithedmond_catrina@columbusstate.edu

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
Pre-employment drug testing for positions with high-risk responsibilities.
Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Position of Trust

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=287816&PostingSeq=1